Aircraft tracking and operation data, billing & collection processing, and operator/operations database.

The City of Santa Fe, New Mexico is soliciting proposals for aircraft tracking and operation data collection, billing and collection processing, and operator/operations database services, with proposals due October 4, 2026. This is a sole-source procurement; the City has issued a Sole Source Determination establishing Vector Airport Systems as the exclusive capable vendor for the PLANEPASS service.

Vector's PLANEPASS is a comprehensive outsourced airport fee billing and collection system that handles landing fees, parking/ramp fees, and customs charges. The service integrates aircraft tracking via a network of 120+ identification cameras across the United States, fuses multiple flight-tracking data sources to achieve 99%+ aircraft identification accuracy, maintains a proprietary database of over 68,000 operators worldwide, and operates a dedicated collections team requiring no airport staff resources. Vector currently serves over 130 U.S. airports. The system achieves a 99.6% collection rate across all client airports and supports customizable fee structures including graduated fees based on aircraft weight, time-of-day pricing, and exemptions for specific aircraft categories.

The estimated contract value is $440,000 annually for general aviation landing fees at Santa Fe. Vector's sole-source justification rests on its unique, proprietary infrastructure and the absence of alternative vendors offering comparable integrated billing and collections services. The Sole Source Determination is dated September 4, 2026.

No contract term, renewal options, or detailed evaluation criteria are specified in the available documentation.