70-M0087-26-CP385_SS_Determination_Vector_.pdf.PDF
PDF 1 MB Posted
- Attached to
- AIRCRAFT TRACKING AND OPERATION DATA, BILLING & COLLECTION PROCESSING, AND OPERATOR/OPERATIONS DATABASE.
- Solicitation number
- 70-M0087-26-CP385
- Issued by
- Santa Fe County, New Mexico
About this file
This is a Sole Source Determination letter from Vector Airport Systems to the City of Santa Fe, New Mexico, documenting Vector's exclusive capability to provide the PLANEPASS service—a comprehensive outsourced airport fee billing and collection system. The PLANEPASS service encompasses aircraft tracking and operation data collection, full-service billing and collection processing, and an operator/operations database for managing landing fees, parking/ramp fees, and customs charges at airports. Vector currently serves over 130 U.S. airports with this proprietary service. The letter establishes the technical and operational justifications for sole-source procurement, emphasizing Vector's unique capabilities in aircraft identification, billing collection, and operator database management. No specific contract term, renewal options, or response deadlines are detailed in the correspondence.
The quoted pricing for Santa Fe is $440,000 annually, representing an estimated annual fee for general aviation landing fees, with invoicing dated August 13, 2026. Vector's PLANEPASS service achieves a 99.6% collection rate across all client airports and operates a dedicated collections team requiring no airport staff resources. The company maintains proprietary databases containing information on over 68,000 operators worldwide and operates a network of more than 120 aircraft identification cameras across the United States. Vector's infrastructure fuses multiple flight-tracking data sources to achieve 99%+ aircraft identification accuracy and supports customizable fee structures including graduated fees based on aircraft weight, time-of-day pricing, and exemptions for specific aircraft categories. No alternative vendors offering comparable integrated billing and collections services are identified in the letter.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
280 Sunset Park Dr| Herndon, VA 20170 Phone: 703-817-7777 | www.vector-us.com
7/16/2026 Vector Airport Systems | Confidential and Proprietary 1
July 16, 2026
RE: Sole Source for the PLANEPASS® service from Vector Airport Systems
To Whom It May Concern:
This letter notifies you that Vector Aircraft Systems (Vector) is the sole provider of the Vector PLANEPASS service.
This service includes all services, software, and training materials for client airports. The PLANEPASS service is a unique outsourced airport fee billing & collection service. Over 130 U.S. airports are contracted with Vector to use our proprietary PLANEPASS service to manage the full life cycle of billing, collection, and customer service of various airport fees, including landing, parking/ramp, and customs. Other vendors may provide billing reports of what to bill, but we are not aware of any company in the U.S. or the world that offers a comparable all-in-one automated, integrated billing & collections service.
There are three unique elements to Vector’s PLANEPASS billing and collections service offering:
1. Aircraft Tracking and Operation Data Collection:
• Only Vector uses a custom AI process to fuse multiple (anywhere from 3 to 5) unique flight-tracking data sources to correlate and interpret flight track data to get the most accurate and reliable picture of all flights in and out of your airport. This proves to be significantly more effective than solutions based on a single flight-tracking source. Vector provides this capability at no cost to the airport.
• Ability to track and identify 99%+ aircraft arriving to and departing from the airport.
o PLANEPASS is the only vendor with a network of more than 120 aircraft identification cameras across the U.S. that positively identify aircraft that are blocking their identities through the FAA’s LADD and PIA programs o Ability to track and identify aircraft using visual flight rules (VFR) including helicopters.
o Ability to track and identify aircraft diverting to the airport.
o Ability to track and identify aircraft operating with incorrect or missing flight plans.
2. Proven Full-Service Billing & Collection Process:
• The PLANEPASS solution provides an extremely high annual collection rate of 99.6% across all clients. This is a historical average across all our client airports because operators know and trust us.
• Only Vector has an active dedicated collections team to get revenue to the airport quickly.
• No airport/FBO staff resources are required.
• Vector accepts checks from operators, which represent 40% of all payments.
• Our US-based customer service is available by phone, email or through our web-based Operator Portal that allows aircraft operators to interact with PLANEPASS online, including the ability to print invoices, pay fees with credit card, and ask questions or refute charges.
• PLANEPASS configuration automatically supports any rates and charges scheme including:
• Increased fees for operations at night
• Graduated fees that increase with weight (MLW or MTOW)
• Fees that apply specifically to Part 91, Part 121, and Part 135 operations
• Exemptions from fees for based, government, or medical flights.
280 Sunset Park Dr| Herndon, VA 20170 Phone: 703-817-7777 | www.vector-us.com
7/16/2026 Vector Airport Systems | Confidential and Proprietary 2
3. Operator/Operations Database:
• During the company’s history, Vector has created and maintained several proprietary databases that allow us to turn aircraft operations into landing fee invoices. These proprietary databases allow Vector to efficiently match:
o Aircraft registration numbers to equipment type (model/sub model specifications/weights) o Aircraft registration numbers to aircraft weights (MLW & MTOW) o Aircraft registration numbers with aircraft operator and ownership information, including up-to-date billing contact information (phone numbers, physical addresses, email addresses, etc.)
• Vector’s proprietary databases are updated continuously through proactive notifications of aircraft sales/ownership changes, active research, and customer feedback.
• Vector's operator database currently contains billing information for over 68,000 operators worldwide.
This familiarity with operators through the years has built inherent trust.
To the best of our knowledge, no other vendor offers this outsourced service that bills and collects on behalf of airports.
Sincerely, William Repole President Vector Airport Systems
Invoice
Vector Airport Systems
280 Sunset Park Drive
Herndon, VA 20170
United States
Bill to
Kelly Bynon
SAF Santa Fe NM
121 Aviation Dr
Santa Fe, New Mexico 87507
North America
Invoice number QUOTE-1001
Invoice date August 13, 2026
Due date August 13, 2026
Total $440,000.00
PRODUCTS & SERVICES QTY UNIT PRICE AMOUNT
Landing Fees - GA
Landing Fees GA
4 $110,000.00 $440,000.00
Subtotal $440,000.00
Total $440,000.00
Comments
$110,000 Estimated Annual Fee
All fees are listed in USD and are subject to sales tax (as applicable).
kabynon Highlight
| SS_Vector_OG.pdf |
| Vector_Sole_Source_SAF_071626_(1) (3).pdf |
| SAF_QUOTE-1001 (1).pdf |
File details come from the government source that posted it. Updated .