AGR-Warehouse-ExamNet Software

The Illinois Department of Agriculture is seeking to enter into a Basic Ordering Agreement (BOA) for ExamNet Software and ExamHand eZam Software licenses under sole-source conditions, with a proposal due July 8, 2026. This is a small-purchase procurement reserved to an authorized dealer certified and recognized by the manufacturer.

The scope comprises two items: ExamNet Software with annual license and support for six months from execution, and ExamHand eZam Software with annual license and support for one year from execution. Quantity is one unit of each. The selected vendor must be an established manufacturer or authorized dealer with readily available parts and service capability within Illinois; proof of manufacturer authorization is required upon request.

Delivery is due within thirty days after receipt of order, with immediate notification required for any out-of-stock, back-ordered, or discontinued items. Pricing is on a one-time-charge basis at unit rates to be proposed by the vendor, F.O.B. destination with all transportation and handling included; no fuel surcharges or special handling fees are permitted unless specified in the agreement.

The BOA becomes effective on the date of execution and continues for one year with no renewal options. Fiscal year 2027 funding is allocated; no federal funding is anticipated. The State of Illinois reserves the right to terminate for convenience with thirty days' notice or immediately for cause without penalty. The agreement is contingent on the availability of appropriations.

Primary contact is Harry Wilmoth, Illinois Department of Agriculture, 217-785-8308, Harry.Wilmoth@Illinois.gov. The department is located at 801 E. Sangamon Avenue, Springfield, Illinois.