Advanced Email Security

The West Virginia Department of Administration Purchasing Division, procuring on behalf of the West Virginia Office of Technology, issued a Centralized Request for Quote (CRFQ 0231_OOT2700000005) for advanced email security services on July 31, 2026, with quotes due August 19, 2026 at 1:30 p.m. Questions close August 11, 2026 at 3:00 p.m.

The scope is a layered email security solution integrated with the state's existing Google Workspace environment, focused on detecting and preventing phishing attacks, business email compromise, and related email-based threats that bypass native controls. The contract covers core detection services for an estimated 22,000 mailboxes across four line items: Year 1 core detection service plus three optional renewal years (Years 2, 3, and 4). Vendors must provide unit pricing per mailbox for the core detection service. The estimated 22,000-mailbox volume is for budgeting purposes only; actual usage may be higher or lower without guaranteed minimum quantities.

The West Virginia Office of Technology may execute Year 1 services and exercise optional renewal years based on performance and organizational need. Invoicing and service delivery are directed to the WV Office of Technology at Building 5, 10th Floor, 1900 Kanawha Boulevard East, Charleston, West Virginia. Quotes should be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305.

Contact Toby L Welch at (304) 558-8802 or toby.l.welch@wv.gov with questions. Pricing will be evaluated on cost-benefit analysis relative to technical capabilities and vendor qualifications. The procurement follows West Virginia's competitive bidding procedures and may include set-asides for small businesses or disadvantaged vendors as applicable under state procurement regulations.