Administrative & Related Grant Services

The City of Swainsboro, Georgia, located in Douglas County, has issued a Request for Qualifications and Proposals (RFQ) for Administrative & Related Grant Services to support the implementation of federally funded projects. The procurement seeks qualified consulting firms to provide comprehensive grant administration services encompassing grant application preparation, environmental review record development, draw and disbursement requests, financial administration assistance, public hearing support, property acquisition compliance under the Uniform Relocation Assistance and Real Property Acquisition Act, bid document preparation and advertising, Davis-Bacon labor compliance, Affirmatively Furthering Fair Housing requirements, and close-out documentation. The scope of work addresses multiple funding sources including Community Development Block Grants (CDBG), Redevelopment Fund Projects (RDF), Employment Incentive Program (EIP), Economic Development Administration (EDA) Projects, and Southeast Crescent Regional Commission (SCRC) Projects. Proposals must be submitted by 5:00 PM on March 9, 2026, and must include firm history and resources, federal funds grant writing and administration experience with agencies such as HUD and EDA, capacity to complete the scope of work, current workload, proposed scope and level of service, experience with similar projects and references, fee structures for grant writing and administration services, a Statement of Qualifications Form, and a Section 3 Certification if applicable. The City anticipates contracting within one year and has immediate plans to utilize services for a FY2026 CDBG project, with all firms subject to reconsideration on a project-by-project basis for future state and federally funded opportunities over a 2-3 year period. Respondents must comply with federal and state provisions including Title VI of the Civil Rights Act of 1964, the Fair Housing Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and the Build America, Buy America Act.

Section 3 Business Concerns are encouraged to apply for this opportunity, reflecting a designation supporting disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documentation, and no specific technology integration requirements are mentioned. The City reserves the right to accept or reject any proposals and to waive informalities in the process. No specific award value or budget range is provided in the RFQ notice. Interested parties should direct questions to Herman Middlebrooks, Jr., City Administrator, at 211 North Main Street, Swainsboro, Georgia 31549, or hmiddlebrooks@cityofswainsboro.org, with the proposal deadline of March 9, 2026, marking the final submission date for consideration.