Grant Administration RFQ Notice.docx

CITY OF SWAINSBORO

REQUEST FOR QUALIFICATIONS AND PROPOSALS

ADMINISTRATIVE & RELATED GRANT SERVICES

Date: February 6, 2026

Statements of qualifications and proposals are being requested from consultants with a strong record in successfully assisting local governments with the implementation of Federally Assisted Projects. Responding firms should be qualified to provide grant administration and related services including, but not limited to: Preparation of the grant application; Preparation of the Environmental Review Record; Preparation of draw/disbursement requests; Assistance with financial administration of grant funds and record keeping; Assistance with holding public hearings; Assistance with any required acquisition following the Uniform Relocation Assistance and Real Property Acquisition Act (URA); Assisting the engineer/architect with preparation of bid documents, advertising and conducting the bid opening; Assisting the City of Swainsboro with Davis-Bacon and related labor requirements including weekly payroll review and employee interviews; Assisting the City of Swainsboro with meeting Affirmatively Furthering Fair Housing (AFFH) requirements; and Preparation of close-out documents.

Plans are to contract within a year from the date of this notice, with a reputable consulting firm for grant writing and administration services for Federally Funded Projects related to community and economic development. This procurement could include Community Development Block Grant (CDBG), Redevelopment Fund Projects (RDF), Employment Incentive Program (EIP), Economic Development Administrations (EDA) Projects, Southeast Crescent Regional Commission (SCRC) Projects, and any other federally funded project in Compliance with 2 CFR 200 for Procurement. This procurement action may also lead to additional project contracts and/or contract addendums for planning, administrative and other related services for State and Federally funded projects. This is not a request for a retainer of services. Immediate plans call for services to assist with the preparation and administration of a FY2026 CDBG. All firms submitting will be reconsidered, on a project-by-project basis, should future state and federally funded opportunities arise within the next 2–3-year period.

Information which should be submitted for our evaluation is as follows:

1) History of firm and resources

2) Federal Funds Grant Writing & Administration Experience, including HUD, EDA, etc.

3) Capacity to complete scope of work

4) Current workload

5) Scope and level of service proposed.

6) Experience with similar projects and list of references

7) Fess associates with grant writing, and grant administration, if the project is funded.

8) Statement of Qualifications Form

9) Section 3 Certification, (Only Submit with your Proposal if you are claiming Section 3 Status.)

All contracts are subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs and/or other federal agencies. This project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended, and Section 3 Business Concerns are encouraged to apply.

City of Swainsboro also abides by the following laws as they pertain to HUD Assisted Projects: Title VI of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); and the Architectural Barriers Act of 1968; and the Build America, Buy America Act (BABA).

Proposals should be received no later than 5:00 PM on March 9, 2026. Proposals received after this date and time may not be considered. We reserve the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions and/or request must be submitted to the name and address listed below:

Herman Middlebrooks, Jr.

City Administrator City of Swainsboro 211 North Main Street Swainsboro, Georgia 31549 hmiddlebrooks@cityofswainsboro.org image1.jpeg