ADEM AC UNIT

The Alabama Department of Environmental Management (ADEM) is soliciting bids for the purchase of air conditioning equipment only through a Quick Quote procurement process. The procurement includes a complete 4-ton AC system consisting of a Trane brand 4-ton outdoor unit operating at 460V three-phase, a matching air handler with evaporator coil compatible with 208-240 single-phase voltage with no heating capability, and an ambient kit. The equipment is to be delivered to ADEM's main campus located at 1400 Coliseum Boulevard, Montgomery, Alabama 36110. Interested vendors must be registered in Alabama Buys and submit responses electronically through that platform. The solicitation was posted on April 15, 2026, with a response deadline of April 29, 2026. Vendors with questions regarding the solicitation should contact Aaron Roberts at 334-850-2160 or ASR@adem.alabama.gov. The procurement involves equipment delivery only, with no installation services included in the scope.

This procurement does not specify set-aside designations for disadvantaged enterprises or other organizational restrictions beyond the requirement for Alabama Buys registration and compliance with state requirements. Suppliers must certify compliance with Alabama sales tax registration requirements, federal immigration law through E-Verify enrollment, and state and local tax remittance obligations. No incumbent vendor information is provided in the solicitation documents. The contract resulting from this Quick Quote is subject to a not-to-exceed total cost of $25,000 across the original agreement and any subsequent annual renewals, with a maximum contract duration of five years from the effective date, whichever occurs first. Price escalation requests may be considered during contract performance if material or labor costs significantly increase, provided the supplier furnishes appropriate justification and documentation; however, any approved increases cannot exceed 5 percent of annual contract cost and must be approved in writing by both parties. All contracts are governed by Alabama law with sole venue in Montgomery.