HVAC Maintenance

The State of Alabama is soliciting bids for HVAC Maintenance services through a Quick Quote procurement process. This contract encompasses quarterly inspection, routine service, and maintenance for one 7.5-ton heat pump and seventeen through-the-wall PTAC units over a five-month period from May 1, 2026, through September 30, 2026. Qualified suppliers must be registered in Alabama Buys and submit proposals electronically through the Public Solicitation site by the April 30, 2026 deadline. Suppliers are required to comply with all Alabama procurement regulations, including registration with the Alabama Secretary of State for foreign corporations and E-Verify enrollment if employing workers in Alabama. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids and may request documentation including manufacturer authorization, professional licenses, and certificates of insurance following bid opening. All inquiries must be submitted online through the Supplier Portal to maintain a record of communications and responses. Evaluation criteria include cost competitiveness, compliance with state regulations, and the supplier's ability to provide timely, quality maintenance services.

The procurement opportunity carries a total not-to-exceed cost of $25,000 for the initial contract period, with potential annual renewals by written agreement up to a total contract cost of $25,000 or a maximum five-year term from the effective contract date. The document does not specify set-aside designations or restrictions on organization types eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. Price escalation requests may be considered if material or labor costs significantly increase, provided increases do not exceed industry-specific price index changes or CPI and are capped at 5 percent of annual contract cost. The State is exempt from paying sales tax and reserves the right to cancel contracts for convenience with reasonable notice.