Fann-HVAC Replacement

The State of Alabama, Office of the Chief Procurement Officer, is soliciting responses for the Floyd E. "Tutt" Fann State Veterans Home Kitchen HVAC Replacement project located in Madison County at 2701 Meridian Street, Huntsville, Alabama 35811. This is a Quick Quote procurement for the replacement of an existing 7.5-ton Trane water source heat pump system with a new 8-ton Climate Master R-454b water source heat pump system operating at 460 volts, three-phase power. The scope of work encompasses complete disconnection and removal of existing electrical, controls, drain lines, supply and return water lines, and duct work; disposal of the old system and miscellaneous duct materials; fabrication of transitions to connect the existing supply duct system and an auxiliary drain pan with safety switch; modification and reconnection of supply and return water lines including drain lines; modification and reconnection of electrical wiring and low voltage controls; and system startup and verification of proper operation. All labor and materials necessary to complete the project are included in the procurement. Qualified suppliers must be registered in Alabama Buys and submit responses electronically through that platform. A mandatory site visit is scheduled for Tuesday, April 21, 2026 at 10:00 a.m., with the proposal due date of April 24, 2026. Pricing submissions are subject to cost realism and price reasonableness review at the sole discretion of the Chief Procurement Officer, with price escalation requests considered only if supported by manufacturer or raw material supplier documentation and do not exceed industry-specific price indices or the Consumer Price Index, capped at 5 percent of annual contract cost. Prospective bidders should direct inquiries to Charlotte Robinson, Director, at 256-851-2807.

The solicitation documents do not indicate specific set-aside designations for disadvantaged or minority-owned enterprises, though suppliers must comply with E-Verify requirements if operating with one or more employees in Alabama and must provide certification of sales tax compliance under Alabama Act No. 2006-557. Foreign entities must register with the Alabama Secretary of State prior to award. No incumbent vendor or existing contractor is identified in the solicitation materials. The contract has a total not-to-exceed amount of $25,000 with potential annual renewal by written agreement of both parties for a maximum total contract cost of $25,000 or a maximum time period of five years from the effective date, whichever is less. Disclosure Statements are required only for contracts exceeding $25,000, which this procurement does not exceed; however, suppliers should verify all compliance requirements with the contracting officer prior to submission.