The State of Michigan Department of Technology, Management and Budget (DTMB) and Department of Environment, Great Lakes and Energy (EGLE) are procuring construction services for the Edenville Dam Modifications and Stabilization Measures Project through a two-phase Request for Qualifications (RFQ) process. This emergency procurement addresses critical dam safety issues resulting from a catastrophic dam failure on May 19, 2020, in Tobacco Township, Gladwin County, Michigan. The scope of work encompasses construction of a concrete spillway within the existing Tobacco River spillway shell, lowering water levels in the Tobacco River side of Wixom Lake, demolition of the existing spillway shell, excavation of a downstream channel, diversion dike construction with steel sheet pile installation, river restoration work on both the Tobacco and Tittabawassee rivers including riprap bank stabilization and habitat enhancement features, erosion control measures along the former Wixom Lake shoreline, and site restoration of disturbed areas. Qualified contractors must demonstrate understanding of the project, team qualifications, and relevant experience, with Statements of Qualifications evaluated on a 100-point scale based on project understanding (15 points), team qualifications (30 points), and submitter experience (55 points); only contractors scoring a minimum of 85 points advance to Phase 2 bidding. Key critical dates included contractor questions due October 14, 2020 at 12:00 PM, SOQ submissions due October 15, 2020 at 2:00 PM via the SIGMA VSS website, short-listed contractor notification on October 16, 2020, a Phase 2 site walk on October 22, 2020, revised 100% design plans scheduled for October 30, 2020, contractor bids due November 4, 2020, and anticipated contract award on November 26, 2020, with major project components required to be completed by January 15, 2021.
The Qualified Disabled Veteran preference of 10 percent will not be applied during RFQ evaluation but will be utilized for future Phase 2 bids. AECOM, retained by DTMB and EGLE as technical consultants, has been deemed ineligible to participate on any submitter team, effectively restricting the involvement of the primary design consultant in the construction procurement. A State of Michigan Joint Permit Application has been submitted to EGLE by the state, while contractors remain responsible for obtaining necessary local permits from Gladwin County; Phase 1 General and Erosion Control (GESC) Permit documentation will be provided during Phase 2 to qualified submitters. No incumbent contractor information is specified in the procurement documents. The project budget has not been established and will be determined post-award; additional project components including the complete Diversion Dike and remaining earthwork and restoration activities will be bid separately at a later date with schedules to be discussed following initial contract award. Submissions must be made electronically through SIGMA VSS with individual attachments not exceeding 6 megabytes, and a 5 percent bid security is not required for this solicitation.