740-775765 HVAC Service

The State of Alabama Division of Procurement is soliciting proposals for HVAC service at an Ozark school district location with a proposal due date of October 2, 2026. The contract is processed as a Quick Quote with a cost ceiling of $25,000 total (including any annual renewals) or a five-year term, whichever expires first.

The scope covers monthly maintenance and filter replacement for four HVAC units distributed across three locations within the school district facility at 461 Black Forest Drive, Ozark, AL 36360: two units in the main building, one unit in the bull room, and one unit in the shop office. The specification calls for filter sizes of 20x20x1 and 20x23x1 for the district office and 21x20x1 for the bull room, with all filters supplied by the contractor. The scope also includes HVAC service calls, mechanic and helper labor, and repair parts and supplies for unexpected repairs throughout the contract year. The district prefers a vendor located within a 30-mile radius to ensure responsive service.

Responses must be submitted electronically through Alabama Buys by registered suppliers. The State will conduct cost realism and price reasonableness analysis. Suppliers must comply with E-Verify enrollment requirements, Alabama sales tax exemption provisions, and debarment certifications. Price escalation requests may be considered if material or labor costs increase significantly during performance, provided increases do not exceed 5 percent of annual contract cost and are supported by documentation and industry price indices. Contracts are governed by Alabama law with exclusive venue in Montgomery. An Intent to Award period of five calendar days precedes final award. Questions should be directed to rfp.questions@procurement.alabama.gov.