5 Year On Call Sumter Tree Service

The South Carolina Department of Transportation (SCDOT) is issuing an Invitation for Bid (IFB) for a five-year on-call tree removal services contract in Sumter County, with work to commence on March 2, 2026, and conclude on March 1, 2031. The services procured encompass three primary service types: cutting and leaving trees, cutting and removing trees, and cutting, removing, and stump grinding of trees located within or near the right-of-way limits on SCDOT-maintained roads, as directed by the Resident Maintenance Engineer. Pricing is structured on unit costs for trees categorized by diameter size (6"-12", 13"-24", 25"-36", 37"-48", 49"-60", and greater than 60"), with estimated quantities of approximately 25 trees per size category annually, though quantities are not guaranteed and the state makes no commitment to minimum purchases. The contractor must complete all work within 10 business days of notification and is responsible for traffic control, debris disposal, utilities location, equipment, labor, and full compliance with OSHA and MUTCD standards. Bids must be submitted online by February 17, 2026, at 2:30 p.m., with questions due by February 13, 2026, at 12:00 p.m.; award notification will be posted on February 20, 2026, subject to approval by the Secretary of Transportation and Deputy Secretaries. The contractor must maintain comprehensive general liability, auto liability, and worker's compensation insurance with minimum coverage limits of $1,000,000 per occurrence, and will be subject to non-compliance penalties and liquidated damages for failure to meet start dates, work progression deadlines, traffic control requirements, and for incidental damage to SCDOT or third-party property.

No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information has been identified in the solicitation materials provided. The procurement is exempt from certain South Carolina procurement code requirements and is not designated as a statewide contract. The solicitation contains no listing of current contractors or existing infrastructure requiring integration. While specific award values or budget ranges are not explicitly stated in the available documentation, the unit price bidding structure based on tree diameter categories and service types across five contract years will determine the total contract value based on actual work performed and the contractor's pricing submission for each year.