472/26396. SAA; WHVCF - Roof Replacements

The Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration, is soliciting proposals for professional engineering services covering HVAC system repairs at the Women's Huron Valley Correctional Facility in Ypsilanti, Michigan, with proposals due October 22, 2026 at 2:00 p.m. Eastern Time and a mandatory pre-proposal meeting on October 5, 2026 at 10:30 a.m.

The scope encompasses mechanical and electrical repair work focused on HVAC systems in the Calhoun and Dickinson buildings. Services span Phase 100 (comprehensive system evaluation and study report), Phases 300–500 (design services including schematic, preliminary, and final design), and Phases 600–700 (construction administration with office and field services). The professional firm must conduct system analysis, code compliance review, cost estimation at 50% and 90% design completion milestones, construction bidding support, and field inspection. Deliverables include as-built documents in bond copy, PDF, and AutoCAD formats within 45 days of substantial completion, operation and maintenance manuals, and monthly inspection reports using DTMB-0452. The contract prohibits the design professional from bidding on construction work derived from their own design documents. All work must comply with Michigan's Capital Outlay Design Manual, EPA, OSHA, DOT federal standards, and applicable state agencies (DCH, EGLE, DNR, MIOSHA). Prevailing wage requirements apply if construction mechanics are utilized. The contract is structured as a not-to-exceed billable rate agreement with compensation by contract modification for authorized services only; no fee increases are permitted absent material project changes formally approved in writing.

The award will be made on billable rate basis per DTMB's sample contract template. The desired schedule includes design award in November 2026, Phase 100 completion and design readiness by February 2027, construction award in March 2027, and construction start in April 2027. Contractor representatives attending the pre-bid meeting must submit a Vendor/Contractor LEIN Request form five business days prior. RFP questions are due October 14, 2026 at 2:00 p.m. Eastern. Proposals must be submitted through SIGMA VSS with maximum attachment size of 25 megabytes.