408328 - EIM Quarter Turn Actuator Open Close Service - ABTP

Hampton Roads Sanitation District (HRSD) Procurement Office in Norfolk, Virginia is soliciting bids for four EIM Quarter Turn Electric Actuator Modulating Service units (model Q2G2-3) for the Army Base Treatment Plant, with bids due September 25, 2026 at 2:30 p.m. Eastern Time. Equals shall not be accepted; only the specified model is permitted.

Bidders must be fully registered suppliers in HRSD's Oracle ERP iSupplier Portal prior to submission. Registration must be completed through HRSD's website and typically processes within 24–48 hours; incomplete or late registrations will prevent participation. All inquiries regarding registration, technical assistance, and solicitation documents must be directed to the HRSD Help Desk at erphelp@hrsd.com, not the listed buyer.

The scope requires supply and delivery of four new, unused actuator units with complete product literature, documentation, and warranty statements. Replacement parts must be original equipment manufacturer or OEM-equivalent meeting or exceeding OEM specifications. Bidders must provide a minimum of four recent references for similar goods or services.

Pricing must be submitted as firm unit prices per line item with extensions and grand totals on an F.O.B. Destination, freight prepaid basis. A separate firm fixed "not to exceed" freight line item is required, or $.01 if no freight charges apply. Payment terms are Net 30 days after invoice submission, delivery, or service completion, whichever occurs last.

Place of performance is the Army Base Treatment Plant at 401 Lagoon Road, Norfolk, Virginia. Successful bidders must obtain Transportation Worker Identity Credentials (TWIC) and Norfolk International Terminals (NIT) cards prior to work commencement. The contract may be extended to other public bodies at the awardee's authorization, with participating entities executing separate agreements. No pre-bid conference or site inspection is required.