400-26-065-Lab Maintenance RFQBid Documents

The Indiana Department of Health is conducting a Request for Quotation (RFQ) for preventive maintenance and repair services for three Peak Scientific Nitrogen generators through solicitation event 0000085839. The procurement seeks a vendor to provide comprehensive maintenance services for specific Infinity XE6020 and XE5020 models with serial numbers 723010050, 723010051, and 721060338. The contract will span from November 3, 2025, through September 1, 2029, with annual contract periods ending on August 31st of each subsequent year. Vendors must commit to performing one to two preventive maintenance visits annually, depending on the generator model, and guarantee a 3-business-day response time for repair services. Interested bidders must submit a complete bid package via email to Alexandra Stultz by November 20, 2025, at 4:00 PM EST, and are required to complete the provided Bidder Information form. Potential vendors should direct any questions to Alexandra Stultz (AStultz@health.in.gov) or Mary Ann Hagerman (MHagerma@health.in.gov). All bids must be submitted in US Dollars, and electronic bidding through the Supplier Portal is not permitted.

The solicitation includes specific requirements for Minority & Women's Business Enterprises (MWBE), with participation goals of 4% for Minority businesses and 9% for Women-owned businesses. Bidders must complete additional documentation including economic impact forms, employment eligibility verification, and drug-free workplace certification. The state requires vendors to be registered with the Secretary of State and comply with non-collusion certification and various ethical and legal standards. While no specific pricing information or budget range is explicitly stated in the documents, the procurement emphasizes firm pricing and open competition. The contract appears to allow for potential alternative bids that meet or exceed the specified requirements. Vendors must demonstrate compliance with employment and contracting regulations, and while no incumbent vendor is mentioned, the procurement suggests a structured approach to maintaining critical laboratory equipment with a clear multi-year service commitment.