367521 - Lee Co DHR Janitorial Services

The Alabama Department of Human Resources is soliciting bids for janitorial services at Lee County DHR, 1715 Corporate Drive, Opelika, Alabama, with bids due October 6, 2026 and a mandatory site visit on September 18, 2026 at 2:30 p.m. — failure to attend results in automatic bid rejection.

The scope encompasses daily weeknight cleaning Monday through Friday from 3:00 p.m. to midnight; twice-weekly enhanced services on Tuesday and Thursday; weekly deep cleaning on Wednesday; monthly maintenance on the fourth Tuesday; and quarterly deep cleaning scheduled between Saturday 8:00 a.m. and Sunday midnight on a seasonal rotation. The contractor must provide all cleaning products, supplies, and equipment except paper towels, tissue, hand soap, and trash liners (DHR-supplied), with equipment replacement required within 24 to 48 hours if deficient. All janitorial staff must pass criminal background screening per Alabama Code and obtain DHR ID badges with valid government-issued identification. The contractor must maintain current employee lists updated within 24 hours of staffing changes, implement a monthly quality control program with management-level site visits, maintain daily sign-in/out sheets and cleaning checklists, and coordinate quarterly deep cleaning in writing with DHR authorized personnel.

The contractor must carry minimum liability insurance of $1,000,000 with $1,000,000 per occurrence, naming the State of Alabama as certificate holder; proof must accompany the bid or it will be rejected. Worker's Compensation Certificates are required for suppliers employing five or more employees. Bidders must provide three references of equal or greater square footage and be fully registered in Alabama Buys with E-Verify documentation and a completed Vendor Disclosure Statement. Sub-contracting is not permitted. The contract carries a 12-month initial term with options to extend for four additional 12-month periods, each requiring written approval from both parties at least 30 days prior to expiration. Price escalations are permitted only when materials or labor costs significantly increase through no fault of the supplier, capped at the Consumer Price Index and requiring written approval. Award goes to the lowest responsible bidder meeting all specifications on an all-or-none basis. Questions are due September 28, 2026.