300 FW PAS Leavenworth Mowing, Trimming, TrashBid Documents

The State of Indiana Department of Natural Resources is issuing Request for Quotation (RFQ) #0030087390 for grounds maintenance services at Public Access South Leavenworth, seeking competitive bids for mowing, trimming, and trash pickup services on approximately 1.6 acres. The scope of work requires weekly service visits from April 1 through June 30 and bi-weekly service visits from July 1 through October 30, not to exceed 22 service visits annually, with the contract commencing June 1, 2026, and extending for four years through May 31, 2030, with possible renewal by mutual consent not to exceed four years total. Bidders must submit pricing on a per-service-visit basis for each of the four contract years, with all prices firm and non-adjustable following award, and pricing must be inclusive of all applicable charges and fees with no additional costs permitted. Responses must be submitted via email to Jen Reeves at JReeves@dnr.in.gov or faxed to 317-972-3275, with a response deadline of Monday, May 11, 2026, at 10:00 AM Eastern Daylight Time; all questions must be submitted no less than seven days before the bidding deadline. All quoted prices must remain valid for thirty calendar days after the response deadline in compliance with Indiana State Law, and no site visit or bidders' conference is mentioned in the solicitation materials.

The RFQ establishes diversity participation goals requiring bidders to demonstrate commitments toward Minority Business Enterprises (8 percent), Women Business Enterprises (11 percent), and Indiana Veteran-Owned Small Business Enterprises (3 percent), with respondents meeting these goals required to submit completed commitment forms with signed letters from certified subcontractors. Qualified bidders must register with the State of Indiana Procurement Division if recommended for award, with registration to be completed within five business days of notification or the award will be canceled. Bidders must comply with numerous certifications and requirements, including drug-free workplace certification, employment eligibility verification through E-Verify, compliance with Indiana tax obligations, and adherence to ethics standards, with completion of all required forms including Event Detail RFQ forms, Claiming Purchasing Preferences forms, Indiana Economic Impact forms, and Non-Collusion Certification and Signature pages. The solicitation documents do not specify a detailed budget range or award value; however, the contract incorporates the State of Indiana Professional Services Contract framework, which establishes standard terms including insurance obligations with commercial general liability minimums of $700,000 per person and $5,000,000 per occurrence, workers' compensation coverage, and payment made thirty-five days in arrears via electronic funds transfer. No incumbent vendor information or existing infrastructure integration requirements have been identified in the available solicitation materials.