300 FW Mixsawbah State Fish Hatchery Trash ServiceBid Documents

The Indiana Department of Natural Resources is requesting quotations for trash removal services at Mixsawbah State Fish Hatchery under RFQ 0030088336, with bids due September 22, 2026.

Quotations must be submitted by email to Jen Reeves at JReeves@dnr.in.gov or by fax to 317-972-3275. All questions must be submitted to the same address no less than seven days before the response due date. Bid packages are available for download; this RFQ is not eligible for electronic bid submission through the Supplier Portal.

Quoted prices must be valid for thirty calendar days after the response due date and must include all applicable charges, fees, and shipping. Compensation is structured per the attached RFQ 88336 SOI Professional Services Contract template, which establishes service delivery obligations, deliverables, and payment terms. Payments are made thirty-five days in arrears via electronic funds transfer unless waived by the Indiana State Comptroller. The State reserves the right to request replacement of key personnel if dissatisfied with performance.

The template includes provisions for independent verification and validation (IV&V) oversight for contracts entered into, renewed, or amended after June 30, 2026, with the IV&V team serving as an approving authority for payment issuance. Contract performance is measured against Key Performance Indicators including on-time delivery, quality standards, budget compliance, and customer satisfaction assessments. The State may terminate for convenience with thirty days' notice or for default if the contractor fails to cure breaches within a specified timeframe. Liquidated damages provisions apply for failure to meet completion deadlines, with specific daily rates to be established based on anticipated losses.

The contract requires compliance with federal and state laws, maintenance of appropriate insurance coverage, and adherence to ethical standards under Indiana Code provisions governing state contracting.