3-year lease on 2 MFD

Miami-Dade County's Office of the Inspector General is soliciting quotes for a 36-month fair market value lease of two multifunctional devices under ITQ ITB0000042, with bids due September 25, 2026. A Small Business Enterprise bid preference applies to all items; certified SBE firms must maintain certification from bid submission through contract award and performance.

The scope covers two black and white multifunctional devices rated at 90 pages per minute with print, fax, and color scanning capabilities. Equipment must include 50-sheet finishers with stapling and three-hole punch, three paper drawers accommodating letter, legal, and 11x17 formats, duplexing, sorting, Ethernet connectivity, and OCR software. Addendum No. 1 clarifies that color capability is mandatory and that equipment must operate on standard 110-volt electrical outlets rather than 220-volt service. Monthly allowances are 14,000 black and white copies and 6,000 color copies per device, pooled across all devices, with bidders required to quote per-copy overage rates.

All devices must be Energy Star certified or FEMP-designated and include encrypted hard drives with comprehensive security compliance: TLS 1.2 or higher encryption, SNMP v3 authentication, LDAP support, and 802.1X authentication. The awardee must deliver and install equipment within 15 calendar days of purchase order issuance, provide staff training, and deliver to 601 NW 1 Court, 22nd Floor, Miami, Florida 33136. Service is provided Monday through Friday, 8:00 a.m. to 5:00 p.m. EST, with one-hour acknowledgment and four-hour on-site technician response. Pricing shall be fixed and firm for 36 months and must include all monthly lease costs, preventative maintenance, parts, labor, toner, and staples; the County provides paper only. Electronic submission through INFORMS (https://supplier.miamidade.gov) is required. Award is made to the lowest responsive and responsible bidder on an aggregate basis. Contracts exceeding $5 million require Board of County Commissioners ratification.