26-014V Kitchen Equipment Repair and Services RFP

Schertz-Cibolo-Universal City Independent School District (SCUCISD) in Grimes County, Texas, is issuing a Request for Proposal (RFP #26-014V) for multiple award contracts to provide commercial kitchen equipment repair services, replacement parts, and maintenance on an as-needed basis. The procurement seeks vendors to provide services across four primary categories: commercial kitchen equipment repair and replacement parts, annual vent hood cleaning for approximately 48 vent hoods across 17 campuses, semi-annual vent hood fire system inspections for approximately 31 systems, and annual grease trap pumping for approximately 15 campus kitchens. The District serves approximately 15,000 students across a 73-square-mile area in northeast Bexar County and southwest Guadalupe County, with kitchen facilities at 15 campus locations plus two Career and Technical Education (CTE) Culinary Arts classrooms. Vendors may bid on one or multiple categories, and the District intends to award multiple contractors within each category. All parts must be Original Equipment Manufacturer (OEM) parts that are new and unused, with rebuilt parts not acceptable. The evaluation will be based on proposed pricing (40%), experience and qualifications (35%), proposed plan (20%), and references (5%). Final questions are due by March 19, 2026, at 5:00 PM, with proposals due electronically via the Euna Bonfire bidding platform by April 2, 2026, at 2:00 PM local time, with tentative Board approval scheduled for April 16, 2026.

The contract period is one year with up to three one-year renewal options for a maximum of four years total, with no minimum guaranteed amount and no maximum estimated total value exceeding $40,000. Pricing shall include repair parts as a percentage discount from manufacturer's published price lists with fixed rates until manufacturer price increases occur, while services shall be based on firm fixed rates. The District will not consider price increases during the first 12 months of the contract; after that, price adjustments may be requested with 90 days' notice and must be tied to the Consumer Price Index-Urban Areas (CPI-U) or prevailing wage rates, not to exceed 5% annually with only one adjustment per year permitted. Contractors must provide liability insurance with minimum coverage of $1,000,000 per occurrence for bodily injury and $2,000,000 per occurrence for property damage, along with workers' compensation coverage and automobile liability insurance, with SCUCISD named as an additional insured. All vendors must complete required forms including a Proposal Form, Exceptions statement, Felony Conviction Notice, Conflict of Interest Form, and TDA & EDGAR Certification Requirements, along with a current W-9 form. Vendors must certify they are not indebted to the District, not suspended or debarred from federal contracts, and have not engaged in collusion, with extensive federal compliance requirements applicable when federal funds are expended.