26-009 ITB F250 trucks

The Houston County School District in Georgia issued Invitation to Bid (ITB) 26-009 for the procurement of five new 2026 Ford F250 trucks to support district operations. The solicitation specified the purchase of Ford F250 Regular Cab V8 trucks with factory features and optional accessories including extra keys, crew cab configuration, chrome package, cab steps, 110 AC outlet, spray-in bedliner, and Oxford White exterior with gray interior. All vehicles must be titled in the name of Houston County School District, with pricing required to include all purchasing costs, packing, services, and transportation to the specified delivery location on a FOB Destination basis. Vendors were required to submit certification letters, debarment certificates, and non-collusion affidavits with their bids, and to specify the length of time their quoted prices would be guaranteed, with the district requesting a six-month price hold. The written questions deadline was July 28, 2025, at 12:00 PM EST, with bids due on August 4, 2025, at 9:00 AM EST at the Purchasing Department, 200 Jerry Barker Drive, Warner Robins, Georgia 31088. Award was to be made within sixty days of the bid opening date, with evaluation criteria including delivery date and credit card payment options. No substitutes were permitted without prior written consent from both parties, and no bidders' conference or site visit was mentioned in the solicitation.

The procurement included no specific set-aside designations for disadvantaged enterprises or restrictions limiting the types of organizations that could respond. Phil Brannen Ford of Perry was awarded the contract as the lowest compliant bidder with a base bid total of $231,675.00 for five trucks at $46,060.00 per unit, plus an option for five additional keys at $275.00 per truck totaling $1,375.00, bringing the total award value to $233,050.00. Two alternate bids were also received from Harris Family Investment Partners ($266,831.95 base bid plus $2,500.00 option price for keys) and Buster Miles Ford ($363,765.00). The district reserved the right to reject any or all bids, award to the vendor deemed most responsive and responsible, waive formalities and technicalities, purchase from any source in part or in whole, and cancel the bid with no award if in the district's best interest. Payment would be made within thirty days upon receipt, inspection, and acceptance of goods and receipt of invoice. The bid was compared against DOAS Statewide Contract #99999-SPD-ES40199373-002, and award was contingent upon available funds and necessary approvals.