2027 Generator Maintenance & Service Agreement

Dutchess County Water and Wastewater Authority is requesting sealed bids for a 2027 Generator Maintenance and Service Agreement covering 25 facilities across Dutchess County, New York, with bids due August 27, 2026 at 1:00 p.m. local time at 1 Lagrange Avenue, Poughkeepsie, New York.

The scope encompasses semi-annual preventive maintenance and service for backup generators at water treatment facilities, wastewater treatment facilities, lift stations, and booster stations. Bidders must provide comprehensive maintenance during May and November service visits, including oil and filter changes, fuel system checks, coolant level verification, drive belt inspections, battery maintenance, automatic transfer switch testing with full load tests lasting approximately 30 minutes, and complete generator system inspections. Emergency service calls must be responded to within one hour of notification and may occur outside standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday). Pricing must cover all labor, equipment charges, fuel and transportation surcharges, and other necessary expenses with no additional costs honored beyond the quoted bid form price. Contractors must hold a New York State Department of Labor Contractor Registration Certificate (valid for two years; $200 non-refundable registration fee) and submit a Certificate of Non-Collusion and proof of insurance naming the Authority as an additional insured. All work is subject to New York State prevailing wage requirements under PRC number 2026018796, effective through June 31, 2027, with certified payroll records due to the NYS Department of Labor within 30 days of work completion. Major repair work beyond standard maintenance will be authorized separately and competitively bid; it is not automatically awarded to the maintenance contractor.

The contract term runs January 1, 2027 through December 31, 2027. The incumbent vendor is Gentech Peak Power Systems. Questions are due August 18, 2026, with responses issued by addendum on August 20, 2026. The Authority will award within 60 days of bid receipt. Interested bidders may schedule facility site visits by contacting facility managers at provided phone numbers.