2027-C2 Adair Independent School District

Adair Independent School District is requesting proposals for Category 2 network equipment and internal connections cabling under E-Rate funding for fiscal year 2027–2028, with proposals due November 24, 2026 at 2:00 p.m. Central Time via Bonfire, and a mandatory site visit on October 20, 2026. The district reserves the right to purchase some, all, or none of the awarded products and services in 2027–2028 and subsequent E-Rate funding years.

The scope includes Cat 6 cabling drops at multiple school sites (Adair High School, Adair Middle School, Bernita Hughes Elementary School, and various annexes and outdoor facilities), with installation, activation, and removal of existing cabling. Offerors must hold valid FCC Form 498 ID (SPIN) and FCC Registration Number and maintain green light status; those with red light status must explain remediation efforts. All pricing must remain firm throughout the contract period with no increases allowed. Detailed pricing must identify E-Rate eligible and ineligible costs separately, include a 25% estimated tariff for foreign-manufactured equipment as a separate line item, and be submitted in spreadsheet format per USAC requirements.

The contract term runs April 1, 2027 through September 30, 2029, with a possible extension through September 30, 2030. Funding is contingent on Universal Service Fund Schools and Library Program approval; no invoicing is permitted before July 1, 2027. Service providers must retain documentation for ten years from the last date of service, submit a bill of materials within one week of award using USAC's bulk upload template, and respond to E-Rate inquiries within three business days.

Evaluation criteria are weighted as follows: price of E-Rate eligible items (30 points), technical merit (20 points), prior experience (20 points), responsiveness (15 points), personnel qualifications (10 points), and other costs (5 points). Questions are due October 21, 2026 at 2:00 p.m. Central Time.