2027-013 lynchburg heritage park phase 1

The City of Lynchburg, Virginia is requesting sealed bids for Lynchburg Heritage Park Phase 1 construction under IFB 2027-013, with bids due August 27, 2026 at 3:00 p.m. Local Time and a mandatory pre-bid conference and site walkthrough at 10:00 a.m. on August 4, 2026.

Phase 1 scope encompasses demolition, grading, stormwater management with underground detention and bioretention basins, erosion and sediment control, concrete walkways and parking lot, concrete stairs with handrails, electrical conduit and connections, meadow plantings, and stabilized turf across approximately 2.60 acres at 557 Leesville Road. The design includes a Level 1 bioretention basin and StormTech MC-7200 underground detention chambers. The contractor must verify all underground utilities, coordinate demolition sequencing, install and maintain erosion and sediment control devices throughout construction, obtain a land disturbance permit and right-of-way permit, and limit right-of-way work to non-peak hours between 8:30 a.m. and 3:30 p.m. All work must comply with City of Lynchburg regulations, Virginia Commonwealth standards, and applicable federal and state codes. The successful contractor must hold a Virginia Class A Contractor's License and submit bids as a lump sum on the provided Bid Form, accompanied by a Statement of Experience, Statement of Available Resources, Equal Opportunity Report Statement, Corporate Status Form, and Questions to Bidders/Offerors form.

The contractor must commence work within ten days of Notice to Proceed and achieve substantial completion within 120 calendar days, with liquidated damages of $250.00 per day for delays beyond the deadline. Bid security of 5% of the base bid amount is required as a certified check or bid bond. The successful bidder must execute performance and payment bonds in the amount of 100% of the base bid within ten days of award. Monthly partial payments will be made based on certified estimates with 5% retainage held until project completion; the contractor may elect escrow account procedures for retainage. Final payment is due within ninety days of submission of evidence that all payrolls, materials, and costs have been paid in full. Requests for clarification must be submitted in writing to Matt Marsteller, CPPB, Procurement Division by August 20, 2026, with addenda posted by August 21, 2026. The City reserves the right to reject any or all bids and negotiate with the lowest responsive, responsible bidder if bids exceed available funds.