2026 Threat Assessment and Management (TAM) Team Summit

The New York State Division of Homeland Security and Emergency Services is requesting bids on meeting space, hotel facilities, and catering services for the 2026 Threat Assessment and Management (TAM) Team Summit scheduled October 27–29, 2026, under IFB 30488, with bids due July 22, 2026 at 2:00 p.m. ET. No set-aside or preference program applies; SDVOB, MBE, WBE, and DBE goals are all 0.00%.

The scope encompasses overnight lodging for up to 25 guests one night prior to the summit and at least 180 guests for two nights during the summit; a primary facility must provide a minimum of 50 percent of guest rooms, with optional overflow partner hotels. The facility must maintain a minimum three-diamond American Automobile Association (AAA) rating and be located in one of thirteen specified New York counties: Cayuga, Livingston, Madison, Monroe, Oneida, Onondaga, Ontario, Oswego, Schuyler, Seneca, Steuben, Wayne, Yates, or Tompkins (added by Addendum 2). Required spaces include a classroom-style main meeting room for 300 attendees, registration area, three breakout rooms, auxiliary command station, lactation room, and break areas. Meals must include full hot breakfasts, lunch options, refreshment breaks, and two networking dinners for approximately 300–315 participants, with daily meal variation and gluten-free, shellfish-free, vegetarian, and vegan options. Bidders must submit fixed-price-per-person pricing with no alternative methodologies accepted. Facility and meal rates are encouraged at or below applicable GSA Per Diem Rates.

Award will be made to the lowest responsive and responsible bidder based on grand total bid amount. Previous contractors include AWH Lake Placid Hotel LLC (dba High Peaks Resort), Corning Hotel Owners LLC, Saratoga Springs Hotel Management LLC (dba Holiday Inn), and NFNY Hotel Management LLC (dba Sheraton Niagara Falls).

The contract commences upon Office of the State Comptroller approval and terminates on November 31, 2026, or conclusion of the summit, whichever is later. Questions were due July 10, 2026; responses were issued by July 16, 2026. Bidders must submit a completed Substitute Form W-9, Bidder Certification, all required Appendix B forms, and signed Addendum 1 and Addendum 2 with their bids.