2025 DNR ESS posters

The State of Michigan's Department of Technology, Management & Budget (DTMB) Printing Services is soliciting bids for a poster printing project for the Department of Natural Resources (DNR) Environmental Stewardship Section (ESS). The procurement involves printing 158,000 total posters across four wildlife versions (FROG, TURTLE, SNAKE, SALAMANDER), with 39,500 posters per version, sized at 18 x 24 inches. Printing specifications require 4/0c color with bleeds on 100# gloss text paper, with vendors mandated to ship directly to 14 locations using DTMB's FedEx account. The bid is restricted to prequalified vendors who must complete production within 15-20 business days after proof approval. Vendors are required to submit an electronic PDF proof and a detailed cost estimate, with the award based on best price and value rather than automatically going to the lowest bidder. The due date for submissions is June 26, 2025, with the opportunity originally posted on June 23, 2025. Evaluation criteria will include past quality performance, vendor capability, and comprehensive documentation.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises or minority-owned businesses. Vendors must be pre-qualified with Print & Mail Management (PMM) and registered with the State of Michigan, with the pre-qualification process taking approximately one week. While no incumbent vendors are explicitly mentioned, the contract requires strict adherence to specific shipping and delivery protocols, including precise pallet specifications and comprehensive labeling instructions. Vendors must provide electronic copies of materials in source software with all revisions, fonts, and images, as well as PDF format. Invoicing must be completed electronically, with copies sent directly to Printing Services. Though a specific budget range is not disclosed, the scale of the project (158,000 posters) suggests a significant printing contract. All materials will become the property of the State of Michigan upon completion, with the state retaining substantial rights to inspect, reject, or terminate the contract based on performance.