158-27-025 Postman Subscription Licenses

The Virginia Retirement System (VRS) is requesting quotes for fifteen Postman Enterprise 2026 annual subscription licenses, with bids due October 13, 2026 at 2:00 PM EST. Award will be made to the lowest responsive and responsible bidder on a grand total basis.

VRS will contract with either the software publisher directly or an authorized reseller. The scope includes fifteen annual licenses enabling developers to build, test, document, and manage APIs, plus Postman Implementation Quickstart services comprising project planning, security assessment, configuration and testing, training and documentation, a summation meeting, and up to ten remote hours of post-engagement support over a two-week period. Licenses must be delivered within 30 calendar days after order receipt; implementation services must commence no later than 30 days after award or license receipt.

The contract term is one year commencing upon VRS subscription activation, with options to renew for two consecutive one-year periods. Price increases at renewal are limited to the percentage increase or decrease of the Consumer Price Index for "Other Goods and Services" for the preceding twelve months. Bid pricing must be firm unit price and all-inclusive, submitted via fixed pricing in eVA bid line items.

Bidders must submit responses electronically, including the Supplier Bid Response & Contract document with all required appendices: Authorization to Transact Business in Virginia, Commonwealth of Virginia Substitute W-9 form, Vendor Reference and Data Sheet, and two License Agreement Addendum forms (one for direct supplier agreements and one for third-party software publisher arrangements). Suppliers cannot submit their own standard agreements or master services agreements; any modifications to the provided terms and conditions will result in a non-responsive bid. Questions are due October 8, 2026 at 2:00 PM EST, directed to Kimberly Palmer at kkalmer@varetire.org or 804-775-3580.

Contractors with more than 50 employees on average must register and participate in E-Verify. DSBSD-certified small businesses are subject to a 1% eVA transaction fee capped at $500 per order; all others face a 1% fee capped at $1,500 per order. VRS reserves the right to cancel the contract upon 60 days' written notice and to conduct annual IT security reviews of the software.