158-27-025 Postman QQ Solicitation .pdf

This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a supplier or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made.

Request for Quote (RFQ) or Quick Quote

Contract # 158-27-025

For

Postman Subscription Licenses

Issue Date: October 6, 2026

Bid Due Date/Time: October 13, 2026/ 2:00 PM (EST)

Period of Contract: One (1) year or twelve (12) months to commence upon VRS subscription activation with an option to renew for two (2) consecutive one (1) year periods

Single Point of Contact (SPOC): Kimberly Palmer

SPOC Phone Number: 804-775-3580

SPOC E-mail Address: kpalmer@varetire.org

VIRGINIA RETIREMENT SYSTEM (VRS)

1200 E Main Street Richmond, VA 23219

Supplier Checklist The intent of this checklist is to assist the Supplier in providing a complete bid response. It is the responsibility of the Supplier to read the entire solicitation and seek clarification as needed.

☐ Company information completed and included with bid response (refer to page 3 of Supplier Bid Response & Contract document).

☐ Bid contains signatures by person legally authorized to bind the bid to a contract. Electronic signature is fine.

☐ Payment Schedule completed (refer to Section IV of the Supplier Bid Response & Contract document).

☐ Bid Submission:

☐ Completed Supplier Bid Response & Contract document, including all Appendices (listed below), with the file titled: [Company Name] - 158-27-025 2026 Postman Subscription Licenses Bid.

• Appendix A: Authorization to Transact Business in the Commonwealth of Virginia form completed and included in Supplier Bid Response & Contract document.

• Appendix B: Commonwealth of Virginia Substitute W-9 completed and included in Supplier Bid Response & Contract document.

• Appendix C: Vendor Reference and Data Sheet form completed and included in Supplier Bid Response & Contract document.

• Appendix D: License Agreement Addendum (LAA)- Direct with Supplier form completed and included in Supplier Bid Response & Contract document.

• Appendix E: License Agreement Addendum (LAA)- For Use with 3rd Party Software Publisher form completed and included in Supplier Bid Response & Contract document.

Table of Contents

I. PURPOSE

II. BACKGROUND

III. SUPPLIER INSTRUCTIONS FOR RESPONSE TO RFQ/QUICK QUOTE

I. PURPOSE

The Virginia Retirement System, referred to here as “VRS” or the “Agency”, is an independent state agency based in Richmond, Virginia which delivers retirement and other benefits to covered Virginia public sector employees through sound financial stewardship and superior customer service.

The purpose and intent of this Quick Quote is to solicit bids to establish a contract with one software publisher or an authorized reseller for fifteen (15) Postman Enterprise 2026 annual subscription licenses to allow our developers to build, test, document and manage APIs.

A detailed list of requirements and scope of work are provided in Section III of the Supplier Bid Response & Contract document.

II. BACKGROUND

Virginia Retirement Systems has a requirement for fifteen (15) Postman Enterprise 2026 annual subscription licenses.

III. SUPPLIER INSTRUCTIONS FOR RESPONSE TO QUICK QUOTE

Suppliers must complete and provide responses to the following documents as instructed in the table below. Bids not submitted in accordance with these instructions may not be considered by VRS.

Supplier Response and Submission Instructions

The Supplier shall submit a complete response to the Supplier Bid Response & Contract document, including:

1. Complete and sign the Supplier Information table.

2. Complete the Payment Schedule table.

3. Complete all Appendix forms attached to the Supplier Bid Response & Contract document according to their instructions. These include:

- Appendix A: Authorization to Transact Business in the Commonwealth of Virginia

- Appendix B: Commonwealth of Virginia Substitute W9 Form

- Appendix C: Vendor Reference and Data Sheet

- Appendix D: License Agreement Addendum (LAA)- Direct with Supplier

- Appendix E: License Agreement Addendum (LAA) )- For Use with 3rd Party Software Publisher

The Supplier must submit a complete bid response electronically via email to the SPOC listed on page 1 of this document. Bids not submitted electronically as instructed by the bid response deadline will not be considered by

VRS.

The Supplier shall not include or submit any forms and/or agreements, including Supplier’s standard or master services agreement, requiring VRS signature with its bid or after any contract resulting from this bid process is awarded.

Modifications or additions to any of the Terms & Conditions contained in the Supplier Bid Response & Contract document, to include addition of Supplier’s own Terms & Conditions, will result in a non-responsive bid with no consideration for award.

The Supplier Bid Response & Contract document, including all Appendices attached therein, represents the Entire Agreement with VRS for the services described therein.