1324100: Wide Format Printer Ink and Printheads

The City of Chicago Department of Procurement Services is requesting bids on wide format printer ink cartridges and printheads for the Chicago Public Library under Small Order Solicitation 1324100, with bids due September 1, 2026 at 11:00 a.m. Central Time and a pre-solicitation conference on August 4, 2026 at 11:00 a.m. at City Hall, 8th Floor Room 806, 121 North LaSalle Street.

The scope consists of ten line items: HP 746 and HP 747 ink cartridges in multiple colors (chromatic red, cyan, magenta, matte black, photo black, yellow, chromatic blue, chromatic green, and gray) in 300ML quantities, and HP 746 printheads for HP DesignJet Z9+ 44-inch large format printers. Target quantities range from 5 to 10 units per line item. The City reserves the right to increase or decrease quantities ordered during the contract term.

The maximum contract value is $250,000 over a 60-month term. The contract carries no stated MBE/WBE goals but encourages participation through bid incentives; bidders must submit an MBE/WBE Compliance Plan with their proposals. Deliveries are F.O.B. City of Chicago with payment upon receipt and acceptance.

Bidders must register in advance with the City's iSupplier vendor portal (allowing three business days) and submit bids electronically. Proposals must include an Economic Disclosure Statement, Certificate of Insurance, Sexual Harassment Policy Affidavit, and Bidders Commitment to Utilize MBE/WBE Firms form. Pricing must be on a unit-price basis. The deadline for questions is August 11, 2026 at 12:00 p.m. Central Time. Award will be made to the lowest responsive and responsible bidder following competency determination and receipt of all required documentation.