12 vending machine service repairs BEP

The Commonwealth of Pennsylvania, Department of Labor and Industry, Office of Vocational Rehabilitation, Business Enterprise Program is issuing a multi-award Invitation for Bid (IFB 6100066171) for vending machine service repairs and preventative maintenance on Commonwealth-owned machines located across 40 buildings in 14 Pennsylvania counties, with proposals due July 31, 2026. All responsive and responsible bidders will receive a contract award. Small and Micro size businesses certified through the Department of General Services are encouraged to participate and may self-certify at https://www.pa.gov/agencies/dgs/programs-and-services/disbo.

The scope covers routine and emergency service, preventative maintenance inspections, parts replacement, software updates, refrigeration system checks, pest inspections, and electrical verification for 12 vending machine types including beverage, snack, chilled snack, and coffee machines manufactured by Bev Max, Vendo, and AMS. Service technicians must hold appropriate industry licenses and certifications; those working in federal buildings require Real ID, and those in schools or areas with minors require ChildLine Clearance. The contract covers potential expansion to additional counties beyond the initial 14.

The contract term is two years with the Commonwealth retaining the discretionary right to exercise up to three additional one-year renewal terms under identical terms. Pricing is structured around differentiated Service Call Request and Administrative Service Repairs rates by mileage tier (11–50 miles, 50–99 miles, and 100+ miles), plus a uniform hourly labor rate across all counties served. Parts are reimbursable at cost plus 10 percent; parts exceeding $100 require prior written approval from the BEP Administrator. Mileage reimbursement follows the federal GSA rate. Service calls require immediate response with a maximum 72-hour response time. Bidders may request annual rate increases up to 2.5 percent no later than 60 days into the contract term. All installed materials and parts carry a one-year warranty or the manufacturer's full warranty, whichever is greater. Contractors must maintain Workers' Compensation Insurance and Public Liability and Property Damage Insurance with minimum coverage of $250,000 per person and $1 million per occurrence. Minimum wage is $15.00 per hour, adjusted annually for cost-of-living. Responses must be submitted electronically through the PA Supplier Portal and include Appendix A, the Worker Protection and Investment Certification Form (BOP 2201), and a Lobbying Certificate. Contact: Lori A. Micheals, Procurement Specialist, 717-783-0326 or lmicheals@pa.gov.