Solicitation 6100066171 Addendum 1.docx
DOCX document 98 KB Posted
- Attached to
- 12 VENDING MACHINE SERVICE REPAIRS BEP
- Solicitation number
- 6100066171-1
- Issued by
- Dauphin County, Harveys Lake Borough, Pennsylvania
About this file
This is a solicitation addendum issued by the Commonwealth of Pennsylvania, Department of Labor and Industry (DLI), Office of Vocational Rehabilitation (OVR), Business Enterprise Program (BEP), providing clarifications to Invitation for Bid (IFB) 6100066171 for vending machine service repairs and preventative maintenance. The solicitation seeks qualified vendors to service Commonwealth-owned vending machines located across 40 buildings in 14 Pennsylvania counties, with potential expansion to additional counties. The solicitation covers 12 different vending machine types, including beverage and snack machines manufactured by Bev Max, Vendo, AMS, and specialty equipment such as coffee and ice cream machines. The original bid submission deadline of June 30, 2026, at 4:00 PM was extended to July 8, 2026, at 4:00 PM ET. This is a multi-award contract, with all bidders determined to be responsive and responsible receiving contracts. Small and Micro business bidders certified through the Department of General Services are encouraged to apply.
The addendum addresses pricing and operational requirements for service delivery. Parts required for repairs are reimbursable at actual cost plus 10 percent, with invoices required as documentation; parts exceeding $100 must be quoted separately and approved by the BEP Administrator prior to purchase and installation. Mileage reimbursement follows the federal GSA rate for privately owned vehicles. Service response times require immediate response to equipment malfunctions with a maximum response time of 72 hours for service calls. The contractor is responsible for acquiring all necessary parts. Interested vendors were directed to submit questions through the DLI Procurement resource account, with responses posted to the emarketplace.state.pa.us website. Contact for inquiries is Lori A. Micheals, Procurement Division Chief, at 717-783-0326 or lmicheals@pa.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB 6100066171 Preventative Maintenance Vending Machines Statement of Work.pdf | ||
| Worker Protection and Investment Certification Form (BOP 2201).docx | DOCX document | |
| TERMS AND CONDITIONS VENDING REPAIR SERVICES.pdf | ||
| BEP County Listing and Map.docx | DOCX document | |
| locating and responding to a solicitation.pdf | ||
| Addendum 2 IFB 6100066171.docx | DOCX document |
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Text version
SOLICITATION ADDENDUM
| Date: |
| June 26, 2026 |
| Subject: |
| 12 Vending Machine Service Repairs BEP |
| Solicitation Number: |
| 6100066171 |
| Due Date/Time: |
| 06/30/2026, 4:00 PM |
| Addendum Number: |
| 1 |
To All Suppliers:
To all suppliers this addendum # 1 is to provide answers to the submitted potential Offeror questions to be posted to DGS website http://www.emarketplace.state.pa.us. Questions were submitted via the DLI Procurement resource account: RA-li-OIT-BAS-Procur@pa.gov The questions and approved answer as follows below:
Addendum Key:
· The questions are marked in bold and;
· (a) = the approved answer(s)
1. What type of equipment used at locations make, model etc?
2.
3. Bev Max 3-Dixie Narco
4. Bev Max 4
5. Vendo 721
6. Ambient Snack
7. AMS 35 LTF Chilled Snack
8. AMS 39-640 LTF
9. AMS 39 VCF
10. AMS Multi Tasker
11. Coti Coffee
12. Voce Coffee
13. Imbera Smart Cooler
14. Ice Cream Machine-Fast Corp 15.
16. Where do we receive parts if needed?
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(a) The Contractor is responsible for acquiring all parts. Parts are reimbursable at cost plus 10 percent. Invoices that demonstrate the cost of the part must accompany the invoice. Any parts that cost greater than $100 must be quoted separately and approved by the BEP Administrator, Agent or designee prior to purchase and installation
17. What is the milage reimbursement?
(a) mileage is reimbursable at the federal GSA rate. Rates can be found at Privately owned vehicle (POV) mileage reimbursement rates | GSA
18. What is required response times for calls?
(a) Per the statement of work, the vendor shall make Immediate response to equipment malfunctions with specified response times (e.g., within 72 hours for service calls).
19. We do sell equipment, is it possible that you would look into purchasing for us when/if needed?
(a) If the BEP requires vending equipment, it shall be acquired in accordance with the Commonwealth bidding polices established in accordance with the Commonwealth Procurement Code. Parties interested in doing business with the Commonwealth can get more information at Get Started Doing Business with the Commonwealth | Department of General Services | Commonwealth of Pennsylvania
5. Roughly how many locations are there?
(a) Currently 40 buildings in the following counties but other counties will be added in the future: Allegheny, Philadelphia, Dauphin, Luzerne, Cumberland, Lawrence, Jefferson, Lackawanna, Susquehanna, Washington, Green, Venango, Mercer, and Erie
In addition to the responses to questions this solicitation is being extended to July 8, 2026, 04:00 PM ET
| Name: | Lori A. Micheals |
| Title: | Procurement Division Chief |
| Phone: | 717-783-0326 |
| Email: | lmicheals@pa.gov |
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File details come from the government source that posted it. Updated .