1197406C: Provide Bottled Drinking Water and Water Cooler Rentals

The City of Chicago Department of Procurement Services is soliciting sealed bids for bottled drinking water, distilled water, and water cooler rentals under Specification 1197406C, with bids due October 15, 2026 at 11:00 a.m. Central Time. The solicitation is restricted to invited suppliers; multiple responses are permitted.

The scope comprises five line items: 29,000 cases of 16.9 oz bottled water, 76,400 units of 5-gallon drinking water bottles, 36 units of 1-gallon distilled water bottles, 500 units of 5-gallon distilled water bottles, and 15,170 monthly rental charges for electric hot and cold water coolers without refrigerators. Bids must incorporate all costs including delivery, taxes, insurance, and warranty. Bidders must be registered as authorized dealers or distributors if warranty requirements apply.

The contract term is 36 months. Payment terms are immediate upon invoice submission. The City will not specify a total agreement amount or minimum release amount. Funding is from City funds (Fund Number 026-0100-081-2020-0126-220126).

No specific MBE, WBE, or VBE participation goals are stated; however, bidders must commit to utilizing minority, women, and veteran-owned business enterprises to the extent possible. A non-mandatory pre-bid conference will be held September 3, 2026 at 11:00 a.m. Central Time at City Hall, Room 806, 121 North LaSalle Street, Chicago, Illinois. No site visit is required. Cash billing discounts will not be considered in bid evaluation.

Bidders must submit an Economic Disclosure Statement and Affidavit, Certificate of Insurance, and a notarized Bid Execution Page appropriate to their business structure. Questions and clarifications should be directed to Thomas Pasciak at Tom.Pasciak@cityofchicago.org or 312-744-5098. Sealed bids must be submitted electronically through the City's iSupplier vendor portal.