014-SNS-2027 Grease Trap Maintenance

The Dougherty County Board of Education School Nutrition Program is requesting sealed bids for grease trap maintenance services at 23 school locations during the 2026-2027 school year, with bids due June 17, 2026 at 11:00 a.m. (amended from the original June 18 due date per Addendum No. 1 issued May 19). Award will be made to the lowest responsive and responsible bidder within approximately 60 days of opening.

The scope requires pumping, scraping, and cleaning grease traps at 22 school locations twice annually in July and February, and one location once annually, with follow-up service calls available upon request. Tank sizes are 2500 gallons at three high schools and 1200 gallons at the remaining 20 schools. Bidders must service all 23 locations without exception and provide pricing for each location on district-issued price sheets; unit pricing prevails in case of conflict with bid total. The Dougherty County School System Maintenance Department must inspect and approve all completed work before the contractor departs each job site.

The contract runs July 1, 2026 through June 30, 2027, with options for renewal for up to two additional one-year terms by mutual written agreement. All pricing must be firm for the entire contract period with no fuel surcharge permitted; all costs for product and delivery are included in the item price quote. Economic adjustments are permissible based on U.S. Department of Labor Bureau of Labor Statistics Southeast region consumer price index, provided product price changes do not exceed the annual average change for the previous 12 months.

Bidders must comply with Federal Buy American requirements, provide debarment and suspension certifications, submit equal employment opportunity compliance statements, provide three business references, and acknowledge receipt of addenda. Successful bidders must retain all books, records, and documentation for five years after final payment. The questions-due deadline was June 1, 2026 at 4:30 p.m. Payment is due within 30 days of receipt and acceptance of invoices. Award is contingent upon available budget funds and Board approval.