Wavemark barcode system

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP
Attachment 2: Request for Sole Source Justification Format >SAT
OFOC SOP Revision 08 Page 1 of 9
Original Date: 03/22/11
Revision 08 Date: 04/18/2018
DEPARTMENT OF VETERANS AFFAIRS
Justification and Approval (J & A)
For
Other Than Full and Open Competition (>SAT)
Acquisition Plan Action ID: 36C250-19-AP-3712
Contracting Activity: Department of Veterans Affairs, VISN 10, VA Ann Arbor Healthcare System, 506-19-3-118-0188
Nature and/or Description of the Action Being Processed: This procurement is for additional RTLS inventory system equipment in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements.
Description of Supplies/Services Required to Meet the Agency s Needs:
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
0001
HF1500DM-CE 5 SHELF CABINET,MANUAL DOORS
LOCAL STOCK NUMBER: HF1500DM-CE
6.00
EA
0002
HFC1500DM-SHBBBS-C CABINET,HANGING WITH UPPER SHELF,MANUAL DOORS
LOCAL STOCK NUMBER: HFC1500DM-SHBBBS-C
6.00
EA
0003
POINT OF USE (GENERIC)
LOCAL STOCK NUMBER: GENERIC
2.00
EA
0004
TAGGING STATION WITH VA LAPTOP
LOCAL STOCK NUMBER: GENERIC
1.00
EA
0005
WAVEMARK EIRTLS LICENSE-IR(ONE HOSPITAL,ONE DEPT)
LOCAL STOCK NUMBER: OTF-INSL
1.00
EA
0006
WAVEMARK EIRTLS GIP INTERFACE LICENSE
LOCAL STOCK NUMBER: OTF-INSL
1.00
EA
0007
WAVEMARK EIRTLS VISTA PATIENT INTERFACE LICENSE
LOCAL STOCK NUMBER: OTF-INSL
1.00
EA
0008
WAVEMARK EIRTLS VISTA EMPLOYEE INTERFACE LICENSE
LOCAL STOCK NUMBER: OTF-INSL
1.00
EA
0009
RFID EQUIPMENT MAINTENANCE (20% OF HARDWARE)
LOCAL STOCK NUMBER: SUB-GEN
1.00
EA
0010
EIRTLS LICENSE MAINTENANCE (20% OF LICENSE FEE)
LOCAL STOCK NUMBER: SUB-GEN
1.00
EA
0011
MODULES MAINTENANCE (20% OF MODULES FEE)
LOCAL STOCK NUMBER: SUB-GEN
1.00
EA
0012
INTERFACE MAINTENANCE (20% OF INTERFACE FEE)
LOCAL STOCK NUMBER: SUB-GEN
1.00
EA
0013
PROFESSIONAL SERVICES-CONSULTING
LOCAL STOCK NUMBER: OTF-INSL
7.00
EA
0014
PROFESSIONAL SERVICES - EXECUTION
LOCAL STOCK NUMBER: OTF-INSL
35.00
EA
0015
SUPPORT SERVICES (15% of license fee)
LOCAL STOCK NUMBER: SUB-GEN
1.00
EA
0016
SPLITTER SHELF
LOCAL STOCK NUMBER: ACC-SPLITTER
2.00
EA
0017
HANGING PRODUCT DIVIDER FOR HFH(250 PC)
LOCAL STOCK NUMBER: ACC-HANGSEPARATOR
2.00
EA
0018
STORAGE BINS,PACK OF 4
LOCAL STOCK NUMBER: ACC-BIN-4PK
4.00
PG
0019
SHELF DIVIDERS
LOCAL STOCK NUMBER: ACC-SHELFDIVIDERS
3.00
EA
0020
RFID,SQUAR TAG,PASSIVE,DISP.
MANUFACTURER PART NUMBER (MPN): TAG-SQ-CAH-CET
LOCAL STOCK NUMBER: TAG-SQ-CAH-CET
9.00
RO
0021
SPINE,RFID,PASSIVE,DISP.
MANUFACTURER PART NUMBER (MPN): TAG-SPINE-CAH-CET
LOCAL STOCK NUMBER: TAG-SPINE-CAH-CET
5.00
RO
0022
RFID,HANGING TAG,PASSIVE,DISP.
MANUFACTURER PART NUMBER (MPN): TAG-HANGM-CET
LOCAL STOCK NUMBER: TAG-HANGM-CET
8.00
BG
0023
TAG,FOIL POUCH,TRANSPARENT,FOR WAVEMARK
LOCAL STOCK NUMBER: TAG-POUCH-CET
9.00
BG
0024
SHIPPING
1.00
EA
POP: Equipment: 90 days ARO, Services: Delivery date through 1 Year
Statutory Authority Permitting Other than Full and Open Competition:
FAR13.5 Simplified Procedures for Certain Commercial Items: The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. 1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).
Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):
The equipment is compatible in all aspects with the existing RTLS systems presently installed and performing and interfaces with the mandatory GIP inventory management system. The functionality of this system allows for both low and high dollar value items and connects to the existing system VA owns the current main system hardware which was procured in 2012. The main system stated is manufactured by WaveMark Inc. The addition of this module must come from WaveMark to communicate with the main system. The new procurement is a logical follow-on to an original order that was not previously issued under sole source procedures.
Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: WaveMark was contacted and they confirmed that they are the only source to procure these items through. An intent to sole source was posted to FBO with no responses.
Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The cost is anticipated to be fair and reasonable in comparison to the catalog pricing provided. The VA was given significant discounts on the first eight line items for a total cost savings of $101,400.00. All other items were provided to the VA at published catalog pricing.
Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research determined that no other vendor is a proprietor of this unique add on software to the Wavemark RTLS system. Wavemark was contacted and they confirmed that they are the only source to procure these items through. An intent to sole source was posted to FBO with no responses.
Any Other Facts Supporting the Use of Other than Full and Open Competition: None
Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Wavemark, Inc., 1 Monarch Dr. Ste 104, Littleton, DA 01460
A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The market will be surveyed when the whole system is ready to be replaced..