Vertical Lift Module (VLM) Storage System Bldg. 1907 DLA Distribution Yokosuka, Japan

NOTICE TO OFFERORS

1. Issuing Office: DLA Distribution Acquisition Operations (J7) 430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070-5008

2. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulations (FAR) Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items in conjunction with FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the RFQ number is SP3300-20-Q-5015.

3. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-05 effective 27 February 2020 and Defense Federal Acquisition Regulation Supplement (DFARS) DFARS Publication Notice (DPN) 20200114 effective 14 January 2020 and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 20-04 effective 23 March 2020. The complete text of any of the clauses and provisions are:

FAR - https://www.acquisition.gov/browsefar  
DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current  
DLAD - http://www.dla.mil/HQ/Acquisition/Offers/DLAD.aspx  

4. This Request for Quotation (RFQ) is being issued to establish a Firm-Fixed Price (FFP) contract for the supply and installation of five (5) Vertical Lift Modules (VLM) Storage Systems (here to after called VLM's) for B1907 Storage facility at DLA Distribution Yokosuka, Japan (DDYJ) located at Yokosuka Naval Base. The Government intends to award one contract as a result of this RFQ and will be issued on a Standard Form (SF) 1449. This acquisition is not a Defense Priorities and Allocations System (DPAS) rated procurement.

5. This RFQ is being solicited as unrestricted, full and open competition. The North American Industry Classification System (NAICS) code for this project is 333922 and the size standard is 500 employees. The Product or Service Code (PSC) for this acquisition is 3910.

6. DELIVERY: ALL UNIT PRICES SHALL BE QUOTED AS FOB DESTINATION PRICING. Delivery/Install: The items shall be shipped as follows:
DLA Distribution Yokosuka, Japan
Building 5010 DDYJ-J1
1 Chome Hon-Cho
Kanagawa-Ken Japan 238-0001

7. INSURANCE: Reference FAR Clause 52.228-5 Insurance-Work on a Government Installation located in this solicitation. The minimum amount/kind of insurance is shown below:

Workers’ Compensation and Employer’s Liability - $100,000 (except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.) General Liability- $500,000 per occurrence
Automobile Liability – Property damage $20,000 per occurrence, Bodily injury $200,000 per person and $500,000 per occurrence

When requested by the Contracting Officer, the Contractor shall provide a copy of all subcontractors’ proofs of required insurance no later than five (5) days before each subcontractor commences work on the Government installation.

8. SYSTEM FOR AWARD MANAGEMENT (SAM): A prospective awardee shall be registered in the System for Award management (SAM) database by the quotation submission date, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov. Contractor shall type company name, address, and CAGE code exactly as it appears in the DoD System for Award Management (SAM) Database.

Company Name: _____________________________________________

Company Address: _____________________________________________

_____________________________________________

_____________________________________________

Telephone: _____________________________________________

CAGE Code: _____________________________________________

Point of Contact: _____________________________________________

EMAIL: _____________________________________________

Manufacturer: _____________________________________________

9. INVOICING AND PAYMENT: Invoicing and Payment will be made via Wide Area Work Flow. See DFARS 252.232-7006.

10. PARTIAL PAYMENTS

a. Partial Payments IAW Far 32.102(d) are authorized under this requirement as specified below:
Payment 1: Actual cost of materials delivered and accepted by the Contracting Officer Representative (COR) to be validated with supplier invoices.
Payment 2: Installation of material and verification by the COR that the system is functional. The total value of the partial payments shall not exceed 70 percent of the total dollar of the purchase order.
b. All material and work covered by the partial payments shall, at the time of payment, become the sole property of the Government, but this shall not be construed as: (1) Relieving the contractor from the sole responsibility for all material and work upon which payments have been made for the restoration of any damaged work; or (2) Waiving the right to the Government to require the fulfillment of all the terms of the contract.
c. Final payment of the purchase order shall be made upon final acceptance of all deliverables by the Government and completion of final operational test.
d. The final payment shall be the total price less Payments 1 and 2.

11. MARK CONTRACT NUMBER ON ALL CORRESPONDENCE: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

12. SITE VISIT: Pre-award site visit will be conducted via Teleconference. Date – 15 April 2020, Time – 10:20 AM Eastern Standard Time. Please provide the following information to benjamin.bailey@dla.mil by no later than 13 April 2020: Company Name, Number of Employees, and Names of Employees. A call-in number and access code will be provided upon receipt of email. There is a limited number of participants that can access the conference line at a given time, and it is requested that individual companies have no more than two numbers calling in to the conference line for the meeting.

An on-site, post award conference with attendance from the contractor will be required.