Venue and Catering Services for Independence Day Reception 2026
Closed Solicitation Posted
- Solicitation number
- PR15898991
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Montevideo Montevideo 11200 Uruguay
- Points of contact
-
- Christa Divis diviscl@state.gov
- Montevideo Procurement montevideoprocurement@state.gov (301) 985-8854
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Montevideo, under the Department of State, is soliciting quotations for venue and catering services for an official Independence Day Reception scheduled for July 25, 2026. The event will be a standing cocktail reception accommodating approximately 800 guests for a maximum of four hours beginning at 6:30 PM. Key requirements include a climate-controlled venue with illuminated parking, internal security, and coat check services; catering with a minimum of 15 different savory items (half cold, half hot) served tray-passed by staff; and a staffing plan with minimum allocations including 2 event captains, 10 kitchen staff, 6 bar assistants, 40 waitstaff, 2 coat check attendants, and 2 parking attendants in formal attire. Quotations must include separate line items for venue rental, per-person catering costs, optional items, and all fees with VAT stated separately, and prices must remain valid for 60 days with no escalation. The award will be made to the Lowest Priced Technically Acceptable quotation based on venue suitability, menu adequacy, staffing compliance, demonstrated experience with similar events, and security considerations. Quotations are due by March 27, 2026 at 11:30 AM, with questions accepted until March 24, 2026 at 4:30 PM.
This solicitation carries no set-aside designation and is restricted to Uruguayan companies. No incumbent contractor or budget range has been specified in the solicitation notice. Offerors must submit complete quotation packages including company legal documentation, valid compliance certificates, proof of liability insurance, three references, a sample menu, staffing plan, and NDAA Section 889 compliance forms; partial quotations will not be accepted. Vendors receiving contract awards at or above $40,000 must maintain active SAM registration and a valid UEI prior to contract award. The event will be performed in Montevideo, Uruguay (11200 postal code), with payment terms of NET 30 via bank transfer in either Uruguayan pesos or U.S. dollars following service completion and invoice submission.
Notice text
The U.S. Embassy Montevideo requests quotations for venue and catering services for the official Independence Day Reception (standing cocktail reception) to be held on July 25, 2026, starting 6:30 PM (maximum 4 hours event) for approximately 800 guests.
Files
| File | Type | Posted |
|---|---|---|
| RFQ_Independence_Day_Reception_2026.pdf |
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| Conference and accommodation Services in Buenos Aires Argentina | Department of State | No set-aside |
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