V19 RTLS Asset Tracking Expansion

The Department of Veterans Affairs (VA), Technology Acquisition Center (TAC), intends to issue a Request for Proposal for Real-Time Location Services (RTLS) at various sites within VISN 19. VA intends to issue a Request for Proposal on an Other Than Full and Open Competition basis in accordance with Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Please see Sources Sought Notice 36C10A19Q0173 and attached Justification & Approval. This notice of intent is not a request for competitive quotes or proposals. However, in accordance with FAR 5.207(c)(16)(ii), all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The primary North American Industry Classification System (NAICS) is 541519 and size standard is 150 Employees.
VA intends to award a single award Indefinite-Delivery-Indefinite-Quantity (IDIQ) with a minimum of $10k and a maximum of $5M. The IDIQ will include a 3-year ordering period. VA expects to, at a minimum, issue one task order in FY19 for site assessments, which may include all sites. Additional task orders may be placed throughout the ordering period for additional RTLS requirements. The intention is for each site to have a separate task order. The following is the scope of work:
SCOPE OF WORK
The Contractor shall provide and/or acquire the services, hardware, and software required by individual Task Orders to enable VHA to procure solutions and technical expertise across the suite of RFID/RTLS enabling technologies to support the needs at individual VA medical facilities within VISN 19.
The contractor will provide RTLS hardware, software, documentation, and, incidental services to authorized users in VHA. Incidental services include end user acceptance testing, training, warranty and maintenance services, and technical engineering services. Hardware and software delivery and installation, as well as performance of associated acceptance testing, training and warranty and maintenance services, will be required at the VISN 19 sites.
The scope of this contract includes 10 sites within VISN 19, including up to 3 sites that have no current RTLS infrastructure. implementation. Work can include expansion of current sites, completion of implementation already started, and new implementations (See section 1.1).
Please review the following information, to include the attached DRAFT Performance Work Statement and DRAFT Price Schedule, and provide any questions, comments, or recommendations. Once the RFP is issued, there will be a quick turnaround for proposals. Please use this time to address any RFP questions you may have, as extensions may not be able to be provided. VA may not respond directly to each question during this stage, but will consider all comments for the final RFP version. In addition, please address the following questions and provide a response to Luke Makenzie at Luke.Makenzie@va.gov by Close of Business on August 9.
Recommendation on pricing for site assessment. VA recommends a base cost with an additional per room price but asking for other recommendations. Do CLINs need to be separated based on Clinical Grade and WiFi based locating?
Please review the price schedule and add part numbers for hardware. If additional hardware CLINs are needed, provide recommendations
Recommendation on pricing for hardware installation. VA recommends per device installation cost to include install, testing, travel, program management, etc (encompassing all associated tasks outside of hardware and site assessments)
Recommendation on pricing for software only requirements (e.x. separate building 150 from building 154 in FHM, configure installed monitors in Muskogee and Oklahoma City). Do you recommend that a software configuration CLIN be determined per device, per room, square footage, etc.?
Recommendation on pricing for tagging and commissioning assets. VA recommends a per device cost but asking for other recommendations
Recommendation on pricing Final Acceptance Testing- VA recommends priced per room but asking for other recommendations. Do CLINs need to be separated based on Clinical Grade and WiFi based locating?
Recommendation on pricing per training- VA recommends price per session (e.x. week long training user training) but asking for other recommendations. For sites that require overnight shift training, does a separate CLIN need to be added?
Are CLINs in the price schedule enough to complete the fingerprinting task? If not, please recommend additional CLINs
VA may not execute the fingerprinting task. What is the risk to VA if fingerprinting is not completed? Can a heat map be produced in lieu of fingerprinting during the site assessment?
Please review PWS attachments (Government Furnished Property). What attachments are required to determine a firm fixed price for price schedule CLINs?
Competition
VA intends to use Tiered Evaluations as follows:
Tiered evaluations including large business concerns. When including a large business tier, the Contracting Officer shall:
(2) Synopsize the procurement in accordance with FAR Subpart 5.2 as a tiered evaluation. The Federal Business Opportunities Notice will include the words TIERED EVALUATIONS in the subject line.
(3) Evaluate the offers, if any, submitted by SDVOSB concerns. If no offers were submitted by SDVOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, withdraw the SDVOSB set-aside, document the basis for not making an award within this tier as prescribed in subsection (f) below, and proceed to the set-aside for VOSB concerns.
(4) Evaluate the offers, if any, submitted by VOSB concerns. If no offers were submitted by VOSB concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, withdraw the VOSB set-aside, document the basis for not making an award within this tier as prescribed in subsection (f) below, and proceed to the set-aside for other small business concerns.
(5) Evaluate the offers, if any, submitted by other small business concerns. If no offers were submitted by other small business concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, withdraw the set-aside for other small businesses, document the basis for not making an award as a set-aside as prescribed in subsection (f) below, and proceed to the large business tier.
(6) Evaluate the offers, if any, submitted by large business concerns. If no offers were submitted by large business concerns, or if none of the offers would result in award at a fair and reasonable price that offers best value to the United States, cancel the solicitation, document that cancellation in a memorandum for the record, and conduct additional market research to inform a follow-on acquisition strategy.
Evaluation
VA intends to evaluate proposals on the following basis:
FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS OCT 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, based on price and other factors considered. In accordance with FAR 13.106-2, offers will be evaluated in an efficient and minimally burdensome fashion. Formal evaluation plans and establishing a competitive range, conducting discussions, and scoring quotations of offers are not required. Contracting offices may conduct comparative evaluations of offers. Evaluation of non-price factors may be based on VA s knowledge of and previous experience with the services being acquired or any other reasonable basis. The following factors shall be used to evaluate offers:
Technical Factor - The offeror s technical factor will be evaluated to determine whether the proposal contains a written partnership agreement with Centrak and Intelligent Insites; and whether the Offeror s proposal fully addressed in detail their approach as identified in Instructions to Offerors FAR 52.212-1, and to meet the requirements outlined in the PWS. A proposal that fails to conform to the solicitation will not be consider for award.
Past Performance
Price.
Veterans Involvement (See VAAR 852.215-70)
(End of Provision)
Expected Milestones
RFP issued: August 15th
Proposals Due: August 28th
Award/First Task Order (Site Assessments): September 13th
DRAFT Price Schedule
B.1 PRICE SCHEDULE
This is a firm fixed price (FFP) indefinite-delivery indefinite-quantity (IDIQ) Single Award contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are for pricing only and are not purchased by this contract. VISN 19 RTLS services shall be ordered through the process described in Section X, Paragraph XX, Ordering Procedures .
Item No.
Description of Supplies/Services
Quantity
Unit
Unit Cost
Total Cost (Not to Exceed)
0001
Project Management
The following deliverables may be required at the task order level.
0001A
Contractor Project Management Plan IAW PWS Section 5.1.1
1
EA
NSP
NSP
0001B
Contractor Staff Roster IAW section 6.2.2 of the PWS
1
EA
NSP
NSP
0001C
Monthly Status Report IAW section 5.1.2 of the PWS
1
EA
NSP
NSP
0001D
Technical Kickoff Meeting IAW section 5.1.4
1
EA
NSP
NSP
0001E
Preliminary Hardware Deployment Design Document (HDDD) IAW section 5.3.2.1 and
1
EA
NSP
NSP
0002
Site Assessments IAW Section 5.2 of the PWS
0002A
Site Assessment Base Cost
Flat fee for each site
1
JOB
$______
$______
0002B
Site Assessment- Per Room
Additional price based on number of rooms at each site. Unit price is per room
1
JOB
$______
$______
0003
Centrak Brand Name Hardware IAW Section 5.4 of the PWS
The types and quantity will be determined at the task order level
0003A
Timing Star
1
EA
$______
$______
0003B
900 Mhz Star
1
EA
$______
$______
0003C
IR Monitor Multi Mode
1
EA
$______
$______
0003D
IR Virtual Wall Multi Mode
1
EA
$______
$______
0003E
IR Virtual Wall Bay Use Multi Mode
1
EA
$______
$______
0003F
LF Exciter
1
EA
$______
$______
0003G
Asset Tag Multi Mode
1
EA
$______
$______
0003H
Asset Tag Mini 900 Mhz
1
EA
$______
$______
0004
Hardware Installation IAW Section 5.5 of the PWS
Price is a firm-fixed price and includes all associated costs, including travel and program management.
NSP
NSP
0004A
Install and Configure Timing Star
1
EA
$______
$______
0004B
Install and Configure 900 Mhz Star
1
EA
$______
$______
0004C
Install and Configure IR Monitor Multi Mode
1
EA
$______
$______
0004D
Install and Configure IR Virtual Wall Multi Mode
1
EA
$______
$______
0004E
Install and Configure IR Virtual Wall Bay Use Multi Mode
1
EA
$______
$______
0004F
Install and Configure LF Exciter
1
EA
$______
$______
0004G
Install and Configure Asset Tag Multi Mode
1
EA
$______
$______
0004H
Install and Configure Asset Tag Mini 900 Mhz
1
EA
$______
$______
0005
Software IAW Section 5.8 of the PWS
The types and quantity will be determined at the task order level
NSP
NSP
0005A
Intelligent InSites Perpetual License
Platform (Asset Optimization and Connector to AT)
1
EA
$______
$______
0005B
CenTrak Connect Core - TRM
1
EA
$______
$______
0005C
CenTrak Connect Pulse - TRM
1
EA
$______
$______
0005D
CenTrak Fingerprinting Locating Engine - TRM
1
EA
$______
$______
0005E
CenTrak Connect Cisco MSE Bundle TRM
1
EA
$______
$______
0005F
CenTrak Pulse Asset Viewer- TRM
1
EA
$________
$______
0006
Software Installation & Configuration IAW Sections 5.7, 5.8, and 5.9 of the PWS
Price is a firm-fixed price and includes all associated costs, including travel and program management
0006A
CenTrak Software Mapping & Configuration per X rooms
1
EA
$______
$______
0006B
Intelligent InSites Software Mapping & Configuration per X rooms
1
EA
$______
$______
0006C
Intelligent InSites Deployment Services per X rooms
1
EA
$______
$______
0006D
Intelligent InSites Fingerprinting per X rooms
1
EA
$______
$______
0006E
VISTA Interface
1
EA
$______
$______
0006F
DMLSS Interface
1
EA
$______
$______
0006G
Maximo Interface
1
EA
$______
$______
0006H
Software Installation Report
1
EA
NSP
NSP
0007
Testing and Validation IAW Section 5.9,
0007A
Facility acceptance testing- Base Cost
1
EA
$______
$______
0007B
Facility acceptance testing- Per Room
Additional price based on number of rooms at each site. Unit price is per room
1
EA
0007C
AT Acceptance Test Plan
1
EA
0007D
AT Facility Remediation Hardware Report
1
EA
NSP
NSP
0007E
Facility Acceptance Test Report
1
EA
NSP
NSP
0007F
Facility Final Hardware Design Document
1
EA
NSP
NSP
0008
User Training IAW Section 5.10.1, Performance Work Statement.
Price is a firm-fixed price per session and includes all associated costs, including travel.
0008A
System User Training (CenTrak)
1
EA
$______
$______
0008B
System User Training (Intelligent InSites)
1
EA
$______
$______
0008C
System Administrator Training (CenTrak)
1
EA
$______
$______
0008D
System Administrator Training (Intelligent InSites)
1
EA
$______
$______
0008E
Technical Maintenance & Repair Training IAW 5.10.2
1
EA
$______
$______
0009
Transition Planning IAW Section 5.11, Performance Work Statement.
Price is a firm-fixed and includes all associated costs, including travel.
0009A
AT Transition Plan
1
EA
0009B
User and Technical Manuals
1
EA
0010
Warranty Services IAW Section 5.13, Performance Work Statement. Price is a firm-fixed price IDIQ and includes all associated costs, including travel.
00010A
AT Warranty Status Report
1
EA
NSP
NSP.