Amendment #01 - USDA Security Access Control System Upgrade for the USDA, ARS, WHNRC in Davis, CA
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0052
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Davis, California 95616, United States
- Points of contact
-
- Shelley Steen shelley.steen@usda.gov (510) 559-6350
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture Agricultural Research Service (USDA ARS) is seeking a full system replacement for its security access control system at the Western Human Nutrition Research Center in Davis, California. The solicitation, numbered 1232SA25Q0052, is an unrestricted Request for Quotation (RFQ) for commercial items prepared under FAR Part 12.6 and Part 13 procedures. The project involves upgrading the existing access control system with a new Lenel Access Control headend system, including server, power supply, control modules, and licensing. Evaluation will be conducted using a Lowest Price Technically Acceptable (LPTA) methodology, with pass/fail assessments of Technical Capability and Past Performance, in addition to pricing. Key deadlines include May 26, 2025, for submitting questions to Shelley Steen, and May 30, 2025, at 3:00 PM EDT for quote submissions.
The solicitation falls under NAICS code 561621 for Security Systems Services, with a small business size standard of $25 million. The contract requires the selected vendor to have a minimum of five years of corporate experience in similar services. Delivery and acceptance must be completed within 60 days after award at the USDA facility located at 430 West Health Sciences Drive in Davis, CA. The total contract duration, including potential options, shall not exceed 60 months (5 years). The project scope includes terminating existing field devices, bringing new devices online to meet USDA standards, replacing the exterior buzzer notification system, and ensuring compatibility with Windows 11. The contractor will be responsible for installation, permits, quality control, safety, and providing a one-year warranty on materials. The Service Contract Labor Standards Wage Determination Number 2015-5631 Rv. 23 for Yolo County, California, will be applicable to the contract.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 01
This amendment adds the time and date of a site visit, provides questions asked with their answers, and extends the closing date of this solicitation until June 12, 2025.
- The site visit will be held on Monday, June 2, 2025 at 9:30am Pacific Daylight Time (PDT).
- The address is WHNRC 430 West Health Sciences Drive in Davis, CA 95616.
- Please check in with reception, sign in and get a parking pass.
- You will be meeting with Mike Ballor.
- The new closing date for this solicitation is June 12, 2025 at noon PDT..
- Any questions are due to Shelley Steen (shelley.steen@usda.gov) no later than Monday, June 9, 2025.
- Please see the attached document "Questions regarding solicitation 1232SA25Q0052".
- Please see attached documents "WHNRC First Floor" and "WHNRC Second Floor".
ALL RESPONSES MUST ACKNOWLEDGE ALL AMENDMENTS ISSUEd FOR THE SOLICITATION.
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 1232SA25Q0052 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025. Service Contract Labor Standards Wage Determination Number 2015-5631 Rv. 23 Effective 12/23/2024 for Yolo county, California is applicable and is attached.
This solicitation is issued as Unrestricted. . The associated NAICS code is 561621 and the small business size standard is $25 million.
List CLINS, item descriptions, quantities and units of measure:
CLIN 0001 Full system replacement – Upgrade of USDA Access Control System
Description/Statement of Work:
Please see the attached Statement of Work
Date(s) and place(s) of delivery and acceptance:
Delivery and acceptance are to be completed no later than 60 days after receipt of award at the USDA, ARS at 430 West Health Sciences Drive in Davis, CA 95616.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place offers are due.
Offers are due by May 30, 2025 at 3pm EDT.
Submit offers to the following e-mail address(es), by the offer due date and time:
Shelley.Steen@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Shelley Steen at shelley.steen@usda.gov no later than May 26, 2025.
A site visit has not been scheduled for this requirement.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 1232SA25Q0052 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025. Service Contract Labor Standards Wage Determination Number 2015-5631 Rv. 23 Effective 12/23/2024 for Yolo county, California is applicable and is attached.
This solicitation is issued as Unrestricted. . The associated NAICS code is 561621 and the small business size standard is $25 million.
List CLINS, item descriptions, quantities and units of measure:
CLIN 0001 Full system replacement – Upgrade of USDA Access Control System
Description/Statement of Work:
Please see the attached Statement of Work
Date(s) and place(s) of delivery and acceptance:
Delivery and acceptance are to be completed no later than 60 days after receipt of award at the USDA, ARS at 430 West Health Sciences Drive in Davis, CA 95616.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place offers are due.
Offers are due by May 30, 2025 at 3pm EDT.
Submit offers to the following e-mail address(es), by the offer due date and time:
Shelley.Steen@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Shelley Steen at shelley.steen@usda.gov no later than May 26, 2025.
A site visit has not been scheduled for this requirement.
Attachments
| File | Type | Posted |
|---|---|---|
| WHNRC First Floor.pdf | ||
| WHNRC Second Floor.pdf | ||
| QUESTIONS REGARDING SOLICITATION 1232SA25Q0052.docx | DOCX document | |
| RV1-SOW Secuurity Camera Access Control Update.docx | DOCX document | |
| WD 2015-5631 RV23 Eff 12232024.pdf | ||
| Terms and Conditions with Provisions and Clauses.docx | DOCX document |
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