USCG Sector St. Pete HVAC Ducting

This combined synopsis/solicitation for construction services prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR) as supplemented with additional information included in this notice. This synopsis/solicitation is being advertised as Small Business Set-Aside only. This announcement constitutes the only solicitation; no separate written solicitation will be issued. The solicitation number is 37130PR250000025-1.

Applicable North American Industry Classification Standard (NAICS) codes are:

238220 Plumbing, Heating, And Air-Conditioning Contractors.

This requirement is for a fixed price contract. The contract will be awarded using simplified acquisition procedures in accordance with FAR part 13 and part 15

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, Best Value.

When submitting your proposals, request a price breakdown of the following:

a.Cost of materials and equipment
b.Cost of labor

Contract will be awarded to the vendor who can provide Best value which includes all labor, material, cost and equipment required within the SOW. Cost and Past Performance factors will also be considered when selecting the award.

Anticipated award date: 10 business days after close of solicitation, OOA 01 Feb 2025

Quotes are to be received no later than close of business (3 p.m.) on 22 Jan 2025 and are to be sent via e-mail to angel.melendez@uscg.mil

Quotations sent via the US Postal Service or hand delivered should be sent to:
Commanding Officer USCG Base Miami Beach (P&C) Attn: Angel Melendez
909 SE 1st Ave, Room 512
Miami, FL 33131.

Wage determinations: FL20240184 01/05/2024

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all supervision, labor, materials, and equipment as required to: provide HVAC Ducting inspection and insulation replacement for approximately 75’ of damaged ducting at USCG Sector St Petersburg South moorings exchange facility.

All above work is located at the below Sites:
USCG South Moorings
1301 Beach Drive
St Petersburg, FL
33701

2. COMMENCEMENT AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT ten (5) days after notice to proceed.

3. SCOPE OF WORK:
• Prior to commencement of work contractor shall notify CWO Justin H. David (619)788-7170 or DCC Timothy Bakels (727)824-7599 to coordinate staging area at facility and provide site access.
• Contractor shall supply all tools, consumables, and equipment required to inspect and replace approximately 75’ of HVAC ducting and insulation that was damaged and saturated.
• Remove existing bad insulation on supply and return ductwork for one 25-ton system
• Contractor shall be responsible for protecting all interior office furnishings.
• Contractor shall be responsible for full site cleanup and material removal prior to completion.
• Contractor shall ensure space is left clear and free of hazards prior to daily work completion.
• Contractor shall conduct final system inspection with designated USCG representative prior to project completion.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall coordinate site visits with DCC Timothy Bakels @ (727) 824-7599 / timothy.g.bakels@uscg.mil or CWO Justin David @ (619) 788-7170 / justin.h.david@uscg.mil.

5. DESIGNATED CONTRACTING OFFICER’S QUALITY ASSURANCE EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is DCC Timothy Bakels @ (727) 824-7599 / timothy.g.bakels@uscg.mil

6. CONDITIONS AFFECTING THE WORK: The contractor should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of the intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statements of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the unit’s regular hours (0730-1600), they must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The CG Sector St Petersburg Command Security Officer LT Blaine O’Reilly (757) 398-6336 / Blaine.A.OReilly@uscg.mil will be given a copy of the employee list to grant or deny access onto the installation. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:
1. Responsibilities:
a. All contractors working on USCG Facilities shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Safety Officer prior to starting work.
b. Written notification must be provided to the CG Sector St. Petersburg’s Assistant Safety Officer, CWO Justin David @ (619) 788-7170 in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or those changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification if the outsource review sheet is signed by Safety Officer.
c. Copies of the following must be provided to the Safety Officer, prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.
d. Lock Out/Tag Out requires notification and coordination with facilities engineering and will not be conducted by a contractor on Coast Guard Facilities. A Facilities Division representative is required for all contractors Lock Out/Tag Out needs.
2. Rights:
a. Every employee working on CG Facilities has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:
a. All contractors working on USCG facilities shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist Mr. Keith McDonald @ 727-502-8705 / keith.r.mcdonald@uscg.mil prior to starting work and must be in accordance with the Unit Environmental Guide.
b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on USCG Facilities. Some examples of qualifying activities are any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.
c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Safety Data Sheets (SDS), permits, and notices of intent.
d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.
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Performance Period: Performance of work is expected to commence NLT 10 days after award is made. Extension period must be approved by the Contracting Officer for any unforeseen delays.
Site visit: It is highly recommended and encouraged that interested party’s contact DCC Timothy Bakels for a site visit which will be held on

Monday January 13, 2025 at 09:00AM EST. For scheduling contact Mr. Bakels via email timothy.g.bakels@uscg.mil Or via phone at (727) 824-7599

**All Questions and Answers will not be accepted after 07 Jan 2025 at 10:00AM EST.
APPLICABLE FAR CLAUSES
FAR 52.213-4: 52.213-4 Terms and Conditions-Simplified Acquisitions (Other
Than Commercial Items).
ATTACHED BY REFERENCE
52.222-6 CONSTRUCTION WAGE RATE REQUIREMENTS
52.236-2 DIFFERING SITE CONDITIONS (APRIL 1984)
52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK (APRIL 1984)
52.236-27 SITE VISIT (CONSTRUCTION) {FEB 1995)
Work hours: Monday through Friday, 0730 – 1800 (7:30 am – 6 pm) No weekends or Holidays authorized.
See attached applicable FAR Clauses by reference.
Offerors may obtain full text version of these clauses electronically at: www.arnet.gov/far
The following Homeland Security Acquisition Regulations (HSAR) are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006); Contracting Officers Technical Representative (Dec 2003) (COTR) HSAR 3052.237-72. Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.
Vendors providing an offer must be registered in SAM (System for Award Management) prior to close of this solicitation. https://www.sam.gov/portal/public/SAM/. The vendors SAM registration must be in an “ACTIVE” status prior to award.