Transplant lodging for tvhs

Added: May 27, 2016 11:07 am Modified: Dec 16, 2016 2:12 pmTrack Changes This amendment is to provide questions and answers for this solicitation.



Is there a requirement for breakfast of any type?



Food/meals are not a part of this contract. If your facility provides continental breakfast or a free meal with room rental to all who stay there then the VA will take advantage of that but we will not pay extra for meals.



Will the VA give any additional consideration when evaluating pricing for additional meals and services provided to the veterans and caregivers?



If a contractor provides extras for free it does not give that proposal an extra advantage over other proposals that provide only what was asked for in the SOW.



Other than the emergency transplant arrivals, approx. how much time/notice will we be given to pick up patients or drop them off at the airport?



For the most part we try to provide at least a week (sometimes we even give two weeks) prior to the veteran arriving. There may be times when notification is given in the morning for that evening or the next day.

Added: May 27, 2016 11:07 am Modified: Dec 09, 2016 1:33 pmTrack Changes The purpose of this amendment is to delete the evaluation sub-factor #3 Air Quality Testing. This sub-factor is deleted from the evaluation factors completely.

Added: May 27, 2016 11:07 am Modified: Dec 06, 2016 12:55 pmTrack Changes How many yearly or monthly or weekly airport transports are needed in either one-way or round trip?



Weekly transport to/from airport will be approximately 50-60 trips. About 50 patients arrive Sunday via BNA, the rest on Tuesday and sometimes rest of week if they come from admission. They start to trickle out on Tuesday with approximately 25 patients/caregivers, the rest throughout the week. We cannot predict when patients will arrive since they come from all over the country.



In the solicitation it indicates that on call transportation should be provided for the transplant patients. Is this a service that will come at the expense of the contractor or is it simply to help coordinate and assist the patients in finding their own transportation which they will pay for?



This is an expense of the contractor. This is transportation not coordination. The VA expects that the contractor will provide shuttle service to/from hotel and hospital. Shuttle service shall be available every ½ hour.



Should all rooms be ADA compliant; i.e. hand rails, roll in showers, etc. or is there a minimum number of rooms required to be ADA compliant?



All rooms do not need to be ADA compliant but if ADA rooms are available the VA prefers ADA rooms for our patients.



Are there specific ADA requirements needed for the transport vehicle; i.e. lift gates, wheelchair accessible, etc.?

Lift gates are not necessary. A step stool for easier access to the shuttle may be required by some individuals. Storage space on the shuttle will be required for possible wheelchairs, walkers, canes, etc.

Who is the current contractor providing these services?



Arrowhead Realty



What were the overall and annual contract dollar amounts?



Approximately $1,550,000.00 annually



Are veteran owned and/or SDVOSBs favorably considered/evaluated in this procurement?

Market research indicates that there are not enough SDVOSB firms or VOSB firms within the required 10 mile radius of the VA facility. This solicitation is set aside for SB firms.

Added: May 27, 2016 11:07 am THIS IS A PRE-SOLICIATION NOTICE - The Tennessee Valley Health Care System requires the use of 355 furnished hotel or motel suites/kitchenettes per week. The rooms offered shall be within a 10-mile radius of the VA Medical Center, 1310 24th Ave. S, Nashville, TN 37212. A REQUEST FOR PROPOSAL WILL BE POSTED ON OR ABOUT June 1, 2016.



DO NOT CALL PRIOR TO READING THE REQUEST FOR PROPOSAL.

The U.S. Department of Veterans Affairs requires the use of 355 furnished hotel or motel suites/kitchenettes per week. The rooms offered shall be within a 10-mile radius of the VA Medical Center, 1310 24th Ave. S, Nashville, TN 37212. A kitchenette is defined as being a furnished room or motel room that (at a minimum) includes a microwave, refrigerator, cookware, dishes, utensils and a two burner stovetop. The rooms offered shall be within a 10 mile radius or 15 minute driving time (in traffic) of the VA Medical Center.

Contractor shall provide 335 fully furnished hotel or motel suites/kitchenettes per week. The following is the daily room estimate: Sunday 55 rooms, Monday 55 rooms, Tuesday 45 rooms, Wednesday 45 rooms, Thursday 45 rooms, Friday 45 rooms, Saturday 45 room. The lodging facility must block off this number of rooms per day per week. The fully furnished hotel/motel suites/kitchenettes will include Contractor provided utilities and other specified services. The hotel/motel suites/kitchenettes shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Rooms shall comply with the applicable NFPA 101, 2000, Chapter 29.

It is agreed by the Contractor that the rooms will be held until 4:00 pm each day. Contractor will hold two (2) emergency rooms for Transplant Service for the emergent occupants that are called in. Contractor will not bill VA for the Emergency Rooms when hotel is not fully occupied. All other rooms not reserved by the VA by 4:00 pm will be available for the Contractor to place back in their inventory for sale and the VA will not be billed for the rooms not used.

Base line results of air quality testing must meet the following criteria or better:



Acceptable air sample test results are listed below:



" There shall be no visible signs of mold or moisture

" Total mold level shall be no higher than 50 CFU/M3.

" There should be no evidence of Aspergillus fumigatus in 150 liters per air sample x minimum of 12-15 random air samples.

" The median indoor fungal concentrations (mold level) shall be no greater than 20% of the median outdoor fungal concentrations (mold level) based on a minimum 12 of indoor air samples and 2 outdoor air samples



A full Statement of Work, evaluation factors, and proposal submission instructions will be posted in the solicitation.