Swimming Pool Preventive Maintenance Services for DCMR
Closed Solicitation Posted
- Solicitation number
- 19DJ1026Q0022
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Djibouti Djibouti 185 Djibouti
- Points of contact
-
- Djibouti Procurement Team djiboutiprocbids@state.gov +252321453060
- Souleiman E Kayad kayadse@state.gov +252321453060
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks swimming pool preventive maintenance services for the Deputy Chief of Mission Residence (DCMR) in Djibouti, with quotations due September 20 at 16:30 local time and a Request for Information deadline of September 9. This is a one-year firm fixed-price contract with no set-aside.
Place of performance is Djibouti. Services are required five workdays per week for two hours per day and include daily cleaning and debris removal, pool vacuuming at least twice weekly, water chemistry testing and maintenance at least four times weekly, filter inspection and backwashing as required, and monthly tile and coping cleaning. The contractor must provide all qualified labor, supervision, tools, equipment, personal protective equipment, and consumable materials, along with detailed work plans, service schedules, personnel qualifications, equipment descriptions, chemical lists, and evidence of necessary licenses and permits. The performance standard permits no more than three customer complaints per month.
A mandatory site visit and pre-quotation conference will be held September 8 at 10:30 a.m.; prospective quoters must notify the procurement office by September 6 at 14:00 p.m. to arrange entry. Financial and technical offers must be submitted separately in MS-Word 2007/2010, MS-Excel 2007/2010, or PDF format with file size not exceeding 30MB, submitted electronically to djiboutiprocbids@state.gov and copied to kayadse@state.gov. Offerors must be registered in SAM prior to submission and provide proof of SAM registration. Award will be made to the lowest priced, acceptable, responsible offeror based on initial quotations without discussions, though the government reserves the right to conduct discussions if needed. NAICS code is 561730 (Landscaping Services); PSC is Z1FA (Maintenance of Family Housing Facilities).
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19DJ1026Q0022
Enclosed is a Request for Quotations (RFQ) for Swimming Pool Preventive Maintenance Services for Deputy Chief of Mission Residence (DCMR). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a site visit and pre-quotation conference will held on September 08, 2026, at 10.30 a.m. Prospective offerors/quoters should contact djiboutiprocbids@state.gov and copy to kayadse@state.gov with the names of their attendees no later than September 06, 2026, at 14.00 p.m. to arrange entry to the building.
Quotations submittals are due by September 20, 2026, at 16:30 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Financial offer and technical offer should be submitted separately.
Your quotation must be submitted electronically to djiboutiprocbids@state.gov and copy to kayadse@state.gov.It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Request For Information deadline is on September 09, 2026, at 14.00 p.m. and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
David J. Hammond
Contracting Officer
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