Sources Sought - FYSU Water Management Plan Development, Maintenance, Verification, and Legionella Testing Services

The Indian Health Service (IHS), specifically the Fort Yuma Health Center (FYHC) located in Winterhaven, California, is seeking qualified contractors to develop and maintain a comprehensive Water Management Plan (WMP) in accordance with ANSI/ASHRAE Standard 188-2021, CMS QSO 17-30, CDC guidance, and all applicable federal and state regulations. The services required include initial WMP development, ongoing maintenance and updates, quarterly and semi-annual verification site visits, and routine water sampling for Legionella, heterotrophic plate count (HPC), and E. coli across domestic and mechanical water systems. Key requirements include hazard analysis, system identification, control measure planning, monitoring protocols, and action plans for cooling towers, domestic water systems, and associated mechanical equipment, with all labor, materials, tools, and travel to be provided by the contractor. The solicitation is issued as a Sources Sought Notice for market research purposes to identify qualified vendors, with responses due by December 24, 2025, at 1:00 PM EST. Interested firms must submit detailed responses including company information, points of contact, capability statements, and manufacturer documentation demonstrating their qualifications in environmental consulting services (NAICS Code 541620).

This procurement opportunity is exclusively set aside for Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act, requiring offerors to self-certify their eligibility and identify the Federally Recognized Indian Tribe or Alaska Native Corporation supporting their Indian Economic Enterprise status. No incumbent contractor or specific award value range is identified in the pre-solicitation notice. The contract will span five years of performance at the Fort Yuma Service Unit and will involve managing water systems across a substantial facility serving approximately 5,000 Native Americans, including systems with three cooling towers, six air handlers, 125 sinks, 42 toilets, and various pumps and water heating systems. Work must be performed during normal business hours (8:00 AM to 5:00 PM, Monday through Friday) with site visits requiring pre-approval from the government point of contact. Contractors must comply with FYHC visitation policies and maintain registration in the System of Award Management (SAM) if selected for award.