Sole Source Procurement - SPE4A625R0131

Defense Logistics Agency (DLA) Aviation, Richmond proposes to issue a Letter Request for Proposal (RFP) to support A DLA Strategic Initiative.  This strategic effort includes multiple NSNs to support various sole sourced weapon systems / operational platforms.  A total of 40 NSNs for various platforms / weapon systems are targeted for this RFP and contract action.  OEM Collins Aerospace (73030/99167/0CAM5) has been identified as the approved source of supply for the listed items; therefore, the proposed action is intended to be awarded on a sole source basis to the OEM.  It is anticipated that 40 items will be awarded and priced with lead-times as add-ons to the OEM’s existing Long-Term Contract (LTC): SPE4AX22D9404.

It is the Government’s intent to use a letter solicitation format to the sole source Original Equipment Manufacturer (OEM); therefore, if a non-OEM source is interested in any of the NSNs, please notify the Contracting Officer prior to the synopsis closing date. These items have been identified as sole source; however, some items may have

response should include a completed surplus certificate, DLA Procurement Note 04, Government Surplus Property Material or adequate traceability documentation to show that the product is acceptable. (Note: DLA Procurement Note M05 Evaluation Factor for Unused Former Government Surplus Property will apply and other Aviation sites will provide their equivalent surplus documentation, as applicable). Responses to this announcement from other than the OEM should identify items of interest and include evidence of ability to supply the items in accordance with the aforementioned acquisition strategy.  In addition, respondents should identify the available quantities, prices, and lead-times.  DLA will consider all such responses and may alter the acquisition strategy if purchase of existing surplus or newly-manufactured inventory is in the best interest of the government.  Responses to this announcement from other than the OEM are required by Tuesday, January 28, 2019.  A copy of the letter of interest should be forwarded to the contracting officer identified herein and SBA PCR (anne.mastrincola@dla.mil).

If your company desires to be reviewed and qualified as an “Approved Source” for any of the items listed, submit an application package through the Source Approval Request (SAR) Program as outlined in the attached SAR document.  A SAR package contains all of the technical data needed to demonstrate that the prospective contractor can competently manufacture the product to the same level of quality, or better, than the Original Equipment Manufacturer (OEM). The onus is on the contractor to document and demonstrate their product is equal to, or better, than the currently approved item which DLA Aviation is procuring. (Note:  To submit your SAR please send an email to: dlaavnsmallbus@dla.mil, subject "request a SAR drop off". After we receive your email request a "request for drop off" will be returned, where you can download your file. Include CAGE code, the NSN and the email address where you want to receive the link.  For guidance on completing a SAR package please review the Source Approval Handbook.  SAR Submit Instructions SAFE are attached.  Current procurements will not be held pending review; therefore, any actions will be for future procurements or strategic efforts).

Export Control:

Items cited require data which is restricted to contractors certified by DoD to access unclassified data per DoD 5220.22M.  Certification is obtained by submitting DD Form 2345, Military Critical Technical Data Agreement, to the Defense Logistics Information Services.

Additionally, letters expressing interest in subcontracting provided to the contracting officer will be forwarded to the identified Original Equipment Manufacturer (OEM). FAR Parts 12 / 15 procedures may apply.  The attached 40 NSNs have been identified for the current procurement.  If other NSNs are subsequently added, as defined by this strategic initiative and contract terms, they will be synopsized separately. The anticipated closing date Friday, February 28, 2025.

Contracting Office Address:

6090 Strathmore Road

Richmond, Virginia 23297-5002

United States