Service for Radiation Oncology Equipment

The Naval Medical Logistics Command intends to negotiate on a sole source basis (IAW FAR 13-501) with Varian Medical Systems, Inc. of 3100 Hansen Way, Palo Alto, CA 94301-1030, as the only responsible source that can provide non-personal services and maintenance contract for designated Government-owned Varian Linear Accelerator Radiotherapy Systems hardware and associated software. This acquisition is being conducted under the FAR 13 Simplified Acquisition Procedures. Provisions and clauses in effect through Federal Acquisition Circular 2005-95 are incorporated.

Items being purchased in this acquisition:

The requirement is for a non-personal services and maintenance contract for designated Government-owned Varian Linear Accelerator Radiotherapy Systems hardware and associated software.

The vendor shall provide unlimited telephone support, regularly scheduled preventive maintenance, inspections, calibrations, corrective maintenance tasks, unlimited emergency responses, and remote support (as allowable, via any existing authorized DISA Business to Business Gateway). Coverage shall be included for all Linear Accelerator Radiotherapy Systems, subsystem components, and assemblies listed in the performance work statement. All maintenance provisions shall apply to hardware, firmware, and software, as appropriate, unless otherwise stated. The Contractor shall provide all parts, labor, materials, travel, personnel, supervision, and freight for the scheduled (preventive) and unscheduled (corrective) maintenance for all equipment identified in the performance work statement. Maintenance and support shall be provided for a one (1) year period of performance, spanning 22 May 2017 through 21 May 2018. Four (4) option years shall be available.

The contractor shall provide telephonic and e-mail technical support during standard business hours (Monday-Friday, 7:30AM-5:00PM, local time). This contract shall provide unscheduled support/service coverage between the hours of 7:30AM and 5:00PM, local time in San Diego, from Monday through Friday, unless otherwise specified in the equipment listing in Technical Exhibit 1. Preventive maintenance shall occur outside of the first shift of Radiation Oncology, at a mutually agreed upon time, so as to avoid interruption of clinical workflow and overall patient care. The vendor and COR or Biomedical Equipment Repair Department (BIOMED) Technical Liaison shall agree upon such a time to conduct the four (4) quarterly preventive maintenance service instances.

The Contractor shall maintain the equipment within the original equipment manufacturer's (OEM) specifications, in accordance with all US, State, and Local law and regulations, US Navy regulations, instructions, and Joint Commission requirements. The contractor must maintain the system, such that it meets Navy and DHA Cybersecurity requirements.

Vendor shall be an Original Equipment Manufacturer (OEM) authorized maintenance contractor for the proposed equipment/systems, such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

This acquisition is being conducted under simplified acquisition procedures. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North American Industry Classification System (NAICS) 811219 with a Small Business Size Standard of $20.5. This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement. However, parties interested in responding to this notice shall submit technical data, including cost, sufficient to determine capability in providing the same product. All capability statements received by closing of this notification of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government.
Based on the above information, the only technically acceptable non-personal services and maintenance contract for designated Government-owned Varian Linear Accelerator Radiotherapy Systems hardware and associated software is provided by Varian Medical Systems, Inc.

Submit email capability statements (using PDF, MS Word, Excel attachments) to Kerry McKean at kerry.a.mckean.civ@mail.mil. Statements are due no later than 1000 ET 20 March 2017.

No phone calls will be accepted.