S208--629-20-2-6594-0085 - Tree service remove oak trees

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

36C25620Q0711

Posted Date:

6/10/2020

Response Date:

7/03/2020 at 3:00 P.M. Central

Product or Service Code:

S208

Set Aside:

100% SDVOSB

NAICS Code:

561730

Contracting Office Address

1515 Poydras Street

Suite 1100

New Orleans, LA 70112

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotations are being requested, and a written solicitation document will not be issued.

This RFQ is for a single award Fixed-price Blanket Purchase Agreement (BPA). The Period of Performance is for 1 year from award.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $8 Million.

The Southeast Louisiana Veterans Healthcare System is seeking to purchase Tree removal Services.

A site visit will be conducted. See Site Visit tree removal attachment. All eligible vendors are encouraged to attend.

See attached Wage Determination SCA Wage Determination 2015-5190 Rev.16

All interested companies shall provide a quotation for the following:

Services

REMOVE AND REPLACE EXISTING LIVE OAK TREES

POST-WIDE

NEW ORLEANS VAMC

SCOPE OF WORK

GENERAL:

Work scope involves the removal and disposal of specific trees with stumps located at 2400 Canal St, New Orleans, LA. Removal of trees shall be accomplished by a skilled, licensed and fully insured tree surgeon. Work shall be accomplished, but not limited to, the scope of work.

This contract shall establish a blanket purchase agreement (BPA). Task orders will be executed against the BPA as necessary and may be dependent on the outcomes of prior task orders executed against the same. The contractor shall provide all materials, labor, tools and equipment necessary to be able to complete the following:

The removal and disposal of up to seven (7) oak trees varying in size.

All trees to be removed shall reside in the approximate same area and shall be restricted to the 2400 Canal St. VA main campus

The trees shall have a tree designation of oak tree #1, oak tree #2, oak tree #3, oak tree #4, oak tree #5, oak tree #6, oak tree #7

An Arborist assessment

It shall include a full diagnosis of all trees covered under this contract and shall provide recommendations on treatments necessary to address diagnostic issues and provide a determination of whether the tree(s) being assessed can be saved

Purchase and installation of new Live Oak trees near the removal site of removed trees

All work shall include repair of all surrounding surfaces damaged during the removal of said oak trees

Contractor mobilization for tree removal

Contractor mobilization for tree installation and surface repairs

All work shall be in accordance with the parameters outlined in this scope of work as well as in accordance with ordinances as required by the City of New Orleans concerning the removal of Live Oak trees. The contractor shall adhere to, at all times, all code requirements as determined by OSHA, NFPA, and VA directives.

QUALIFICATIONS:

Contractors and their sub-contractors performing this work shall be fully insured, licensed (Tree Surgeon also known as Arborist, or also known as Arboriculturist) and skilled in the removal and/or trimming of trees in and around structures and utility lines and the planting of said trees. All arborists must be International Society of Arboriculture (ISA) Certified Arborist ® .

Contractors or their sub-contractors performing this work shall be skilled in the techniques, practices and trades involved in tree removal and stump grinding. A listing of at least three (3) similarly sized projects (removal of 5 to 15 trees in public spaces; tree sizes average between 32-55 inch diameters not exceeding 175 inch trunk circumference) that have been successfully accomplished by the bidding contractors shall accompany the contractors bid documents or subject bid will not be considered/accepted. Each prospective bidder should be aware that trees to be removed are located adjacent to existing buildings and/or electrical overhead lines and underground utilities. Space in and around buildings may be limited. Any damage to the existing facilities during the execution of the tree removal will be repaired and/or replaced by the responsible contractor (with skilled tradesmen) back to existing (or better) condition.

The contractor shall demonstrate similar qualifications for those installing the replacement trees. The contractor shall have no fewer than three (3) years of experience planting Live Oak trees in Southeast climate, preferably in New Orleans metro area. The contractor shall have experience with three (3) similar projects in scope and size of planting said trees in similar environment.

For all project experience, the contractor shall provide:

A list of the projects

Role in the project

Number of trees planted and/or removed during the project

Tree sizes (trunk diameter and approximate height)

Tree species

Description of the surrounding area

Description of the climate and environment

Points of contact for the project including name, phone number and email if available.

EXECUTION:

ARBORIST ASSESSMENT:

General Requirements:

A full arborist assessment shall be completed on all trees that shall, at a minimum, achieve the following:

Provide detailed information on the species and nature of the trees being inspected

Provide a full health diagnostic of the tree to include but not limited: examination of soil, FboNotices and FboNotice crown, trunk, bark, limbs, leaves and potential flora around or on the tree

Tree specifics

Common and Scientific name of the tree

Estimated height

Canopy/Crown spread

DBH (Diameter of the trunk at breast height, usually measured at 4.5 ft. above ground level)

Comments on the vitality, structure and form of the tree

Tree number as identified in this scope of work

Identify the methods in which the trees were assessed and inspected. Methods or techniques used in the inspection, such as visual assessment, use of decay detection device, below ground FboNotice inspections, aerial inspections, etc.. The following methods are allowable:

Sounding

Probing

Increment boring

Sonic tomography

Changes in color and density of wood shaving and cores

A copy of an accurate tree plan, on a map, that shows location of tree trunk and canopy

Pictures may be used to assist in demonstrating this.

Recommendations on tree removal should the tree be found to be dead

Recommendations on tree planning or replacement program to include irrigation requirements or deficiencies observed that must be corrected

Recommendations and measures on trees to remain that can be undertaken to remedy any disease, poor structure, lack of vigor, hazards or other issues, such as treatment, watering, fertilization, trimming, cabling, etc.

Recommended actions to avoid removal, and the recommended course of action to restore or preserve tree health

Conclusions and recommendations, based on explicit logical deductions, supported by the facts, arboricultural practices and best professional judgement, and framed in context of the species proposed for removal and their general longevity and health

Company information

Printed name and signature of the licensed tree surgeon or arborist who complete the assessment

Name, business address, contact information, qualifications/certifications of the licensed arborist preparing the report

The date of the assessment

Date of report submission

The assessment shall be all inclusive of all trees included in this contract. One (1) report shall be submitted for all trees. All trees must be assessed at the same time.

The assessment shall be submitted electronically, in color. Minimum font size: 10; PDF or word document.

TREE REMOVAL AND STUMP GRINDING:

General Requirements:

Removal of trees and stump grinding shall be accomplished in a professional manner and under strict OSHA safety compliance. In addition to standard tree surgeon practices, the following guidelines shall be incorporated into the work: The contractor shall ensure that all equipment utilized on this project is well maintained and in safe operating condition; The contractor shall obtain an excavation permit clearance on each block area, prior to any stump grinding operation.

Tree Removal/Trimming

The contractor shall carefully survey the condition of each tree to be removed prior to execution of the removal. Tree removal shall be accomplished by trimming the main tree trunk of limbs, lowering each limb (or group of limbs) from their removed location to the ground below. The tree trunk shall be cut into sections (that are manageable with the equipment on-site), secured during the cutting process and then safely lowered to the ground below. Workers utilizing bucket trucks shall be equipped with safety glasses, hard hats, ear protection, face shields, full-bodied harnesses, etc. and secured to the trucks bucket with a lanyard cord (at all times the bucket is in the elevated position). The contractor shall provide with the VA copies of the following:

Submittals:

Certification of bucket workers, including fall protection training.

OSHA 10 of OSHA 30 hour certificates will suffice. Should the contractor wish to submit an alternate training, the contractor shall demonstrate certificate equivalence as it pertains to hours of study, course materials, and certification of the instructor/institution giving the training.

Contractor submission time: Within ten (10) days of award

VA approval: Within five (5) calendar days of receipt

Certification of man lift.

All man lifts, bucket trucks, etc. shall have up to date certification and maintenance records provided to the VA for review prior to initiation of any work.

Contractor submission time: Within ten (10) calendar days of award

VA approval: Within five (5) calendar days of receipt

Tree Removal Plan

The contractor shall provide, in writing, a phasing plan outlining all specifics concerning the tree removal. This shall include but is not limited to: phasing of street closures and pedestrian walk ways, order of tree removal, scheduling of work, site specific safety plan, pre work hazard assessment, material submittals (turf and sodding to be installed post removal.

Contractor submission time: Within twenty (20) calendar days of award

VA approval: Within five (5) calendar days of receipt

All submissions shall be electronic (PDF or Microsoft Word)

TREE INSTALLATION:

General Requirements:

The contractor shall be responsible for the procurement and installation of new Live Oak tree(s) in accordance with the selected task order. Replacement trees shall be all of the same size; the contractor shall not replace existing trees with similar tree(s) in size (only).

Submittals:

Tree Installation Plan

The contractor shall provide, in writing, a phasing plan outlining all specifics concerning the replacement of the trees that are to be removed. This shall include, but is not limited to: phasing of street closures and pedestrian walk ways; sketch outlining tree placement and depth; tree submittal outlining species, age, height and associated warranty.

Plan submission requirements

Contractor submission time: Within ten (10) days of award

VA approval: Within five (5) calendar days of receipt

Electronic submission (PDF)

Picture of trees to be included in submission

Installer credentials/proof of experience

Tree Specifications

Species: Live Oak (Quercus virginiana)

Trunk diameter (caliper size): 1.75 inches to 3.5 inches

Warranty: Five (5) years after installation

Placement: Outside of removed FboNotice system. The contractor shall plan to install the tree offset from removal location of previous tree to prevent shock. Schematic to be provided by the contractor as a submittal outlining depth and tree placement

TURF CARE:

General Requirements:

The Contractor shall dispatch equipment to the site and move the equipment on the turf areas with the use of plywood or mats to protect the turf/lawns as much as possible. The contractors shall avoid irrigation valve boxes with heavy equipment. The contractor will be responsible for any damage to turf or irrigation boxes.

Plan shall be applicable for removal of trees and for transport and installation of new.

STUMP GRINDING:

General Requirements::

The contractor shall carefully survey each stump to be ground to ensure a safe work area can be established. A minimum of two (2) workers shall be engaged at all times in the grinding of stumps, one to operate the grinder and another to ensure that a safe work zone is maintained at all times during the operation and no unauthorized personnel enter the work area. Stumps shall be ground to 16 below existing grade. Grind shall include the FboNotices extending from the stump at ground level. Stumps and FboNotices to be ground to a minimum of 16 below existing grade. Chips from stump grinding shall be shoveled, loaded and removed from the site. The contractor will be responsible for filling any large holes left behind as result of the stump grinding. The contractor should be aware that many stumps may require cutting (or a portion of the tree base) prior to the beginning of the stump grinding operation.

Clean fill dirt (provided by the contractor) shall be applied in the area once grinding of the stump is completed. Fill dirt shall be hand tamped, left slightly higher than the surrounding existing grade and hand raked to smooth the new fill area. Workers shall wear hard hats, eye-protection, hearing protection, gloves, protective clothing, etc. at all times. The contractor shall ensure that no holes are left open overnight and that backfill operations immediate follow the grinding operations.

The contractor shall grind and/or remove all surface FboNotices within a maximum of 10 diameter from the center of the tree/stump to a depth of 16 (below surrounding grade) and shall place suitable top soil within the depressed area (where FboNotices and stumps are removed) and hand tamp, leaving the area slightly higher than the surrounding area. The contractor shall broadcast unhulled Bermuda seed over the disturbed area after dressing.

Grindings from the stump grinding operation shall be removed off-post by the contractor.

DISPOSAL:

General Requirements:

The contractor shall load, haul and transport limbs and main tree sections (as well as stump grindings) to the appropriate disposal site. All trucks used to transport tree debris shall be covered and loaded in a manner to ensure that limbs/logs/debris is not dropped on roadways and that the haul route is maintained in a clean condition (limbs that may fall off are immediately retrieved). Dump trucks used for hauling of materials on-post shall have tarped covered beds.

Submittals:

The contractor shall provide a disposal manifest including weight and materials disposed of for record keeping. Manifest shall be submitted electronically to VA.

Disposal manifest shall be provided within five (5) calendar days of completion of removal activities

MANDATORY TASKS:

Task orders will be issue against this contract for the Contract Line Item Number (CLIN) listed below.

Brief Description of Service*

Unit

A

Oak Tree Assessment

job

001A

Assessment and recommendations report for all seven (7) oak trees at 2400 Canal St. identified in the SOW

job

B

Removal of Oak Trees. To include labor and materials necessary to remove the associated oak tree. Includes all disposal and hauling costs. Mobilization is excluded from this CLIN

job

001B

Removal of Oak Tree #1

job

002B

Removal of Oak Tree #2

job

003B

Removal of Oak Tree #3

job

004B

Removal of Oak Tree #4

job

005B

Removal of Oak Tree #5

job

006B

Removal of Oak Tree #6

job

007B

Removal of Oak Tree #7

job

C

Planting of New Oak Tree. To include labor and materials necessary to plant the associated oak tree. This includes the purchase of the replacement oak tree. Mobilization is excluded from this CLIN

job

001C

Replanting of New Oak Tree in Place of Oak Tree #1

job

002C

Replanting of New Oak Tree in Place of Oak Tree #2

job

003C

Replanting of New Oak Tree in Place of Oak Tree #3

job

004C

Replanting of New Oak Tree in Place of Oak Tree #4

job

005C

Replanting of New Oak Tree in Place of Oak Tree #5

job

006C

Replanting of New Oak Tree in Place of Oak Tree #6

job

007C

Replanting of New Oak Tree in Place of Oak Tree #7

job

D

Mobilization for Removal. Includes preparation costs and mobilization fees associated with execution. Include permitting, street closures, etc.

job

001D

Mobilization for Removal of quantity 2 trees or less

job

002D

Mobilization for Removal of quantity 3 to 5 trees

job

003D

Mobilization for Removal of quantity 6 to 7 trees

job

E

Mobilizations for Planting New Oak Trees. Includes preparation costs and mobilization fees associated with execution. Include permitting, street closures, etc.

job

001E

Mobilization for Planting quantity 2 trees or less

job

002E

Mobilization for Planting quantity 3 to 5 trees

job

003E

Mobilization for Planting quantity 6 to 7 trees

job

The following periods of performance will be permitted per CLIN:

Tree Assessment (CLIN Group A):

The contractor shall have fourteen (14) calendar days from notice to proceed to complete assessment and provide the associated report.

Tree Removal (CLIN Group B)

For the removal of the quantity of two trees or less, the vendor will be fifteen(15) days to complete upon notice to proceed.

For the removal of the quantity of three to five trees, the vendor will be allotted twenty (20) calendar days to complete upon notice to proceed.

For the removal of the quantity of six to seven trees, the vendor will be allotted twenty-three (23) calendar days to complete upon notice to proceed.

Tree Replanting (CLIN Group C)

For the installation of the quantity of two trees or less, the vendor will be allotted ten (10) days to complete upon notice to proceed or five (5) calendar days upon completion of tree removal should this CLIN be included in a task order with CLIN Group B.

For the installation of the quantity of three to five trees, the vendor will be allotted twelve (12) days to complete upon notice to proceed or seven (7) calendar days upon completion of tree removal should this CLIN be included in a task order with CLIN Group B.

For the installation of the quantity of six to seven trees, the vendor will be allotted fifteen (15) days to complete upon notice to proceed or ten (10) calendar days upon completion of tree removal should this CLIN be included in a task order with CLIN Group B.

Mobilization (CLIN Groups D and E):

Mobilization, which includes securing the necessary permitting, submission of association removal and safety plans, etc., shall occur after award of the associated task order and is not associated with a notice to proceed order which will be given after award. The contractor shall have no more than twenty-five (25) calendar days after award to complete these CLIN items (25 calendar days for each). Some have individual periods of performance listed elsewhere. Those still apply. The following items are inclusive of the associated CLIN Groups:

CLIN Group D: Mobilization for Removal

Removal/Disposal Plan

Permitting

Street closure coordination, if required

OSHA 30 and 10 hour submittals

Lift training

Certifications to perform work

CLIN Group E: Mobilization for Installation of new

Installation plan

Permitting (if different than removal permits)

Street closure coordination, if required

OSHA 30 and 10 hour submittals (if not previously provided or if different staff are to be used from the REMOVAL plan)

Lift training (if not previously provided or if different staff are to be used from the REMOVAL plan)

Certifications to perform work (if not previously provided or if different staff are to be used from the REMOVAL plan)

Tree submittals

Bermuda seeding submittals

SCHEDULING AND COORDINATION:

The contractor shall schedule work performance under this project through the Contracting Officer s Representative (COR). Tree removal shall be accomplished ahead of the stump grinding operation and shall be localized before proceeding to the next tree.

Should the contractor need a power outage to remove a portion of a tree within a power line, the contractor shall coordinate a minimum of three working days in advance of any outage and shall provide the POC with a projected during of the outage period. The government or VAMC will not be responsible for removal of power lines to facilitate tree removal. Any such condition would require the successful bidder to pay for the removal and restoration of any power line directly to Entergy (the utility owner). Trees located adjacent to power lines that cannot safely be removed and/or pose a safety issue, shall be coordinated with the Entergy POC to request a power outage on subject transmission line. Requests for power outages shall be coordinated three (3) working days in advance of the requested time.

WORK HOURS:

The contractor shall accomplish all work addressed within this project in a timely and professional manner. Careful attention shall be observed by the contractor not to damage items/structures/utilities during the work execution. Any damage to existing facilities, grounds, utilities, streets, etc. caused by the contractor operation shall be immediate restored (to like or better condition) by the contractor. Work shall be performed between the hours of 7:30 a.m. and 4:00 p.m. each weekday, excluding federally recognized holidays.

SAFETY:

The contractor shall accomplish all work in strict OSHA safety compliance. Protective equipment shall be utilized at all times during the performance of this project. All work areas shall be monitored on a continuous basis to ensure that no unauthorized personnel wander into the work area. If any unauthorized personnel enter the work area, the contractor shall immediately cease work operations, until the area is cleared. Unsafe equipment, techniques and operations will not be tolerated on this project.

PERFORMANCE TIME:

The contractor shall perform all operations required with labor, material and equipment needed and accomplish the work within the designated time frames noted in the scope of work.

ADVANCE NOTIFICATION:

The contractor shall notify the POC a minimum of two (2) work days prior to beginning any on-site work unless otherwise specified in this scope

36C25620Q0711

Page 1 of

Page 8 of 50

Page 1 of

Attachment A - Tree Identification

#71

#61

#41

#31

#51

#21

#11

Each circle and number indicate the following tree references:

#1 Oak Tree #1 (122 inch circumference +/- 5%)

#2 Oak Tree #2 (106 inch circumference +/- 5%)

#3 Oak Tree #3 (165 inch circumference +-/ 5%)

#4 Oak Tree #4 (128 inch circumference +-/ 5%)

#5 Oak Tree #5 (110 inch circumference +/- 5%)

#6 Oak Tree #6 (120 inch circumference +-/ 5%)

#7 Oak Tree #7 (113 inch circumference +-/ 5%)

Contractor to field verify all tree circumferences and confirm size prior to beginning work.

PRICE/COST SCHEDULE

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001A

1.00

JB

__________________

__________________

Assessment and recommendations report for all seven (7) oak trees at 2400 Canal St. identified in the SOW

0002

0.00

__________________

__________________

Removal of Oak Trees. To include labor and materials necessary to remove the associated oak tree. Includes all disposal and hauling costs. Mobilization is excluded from this CLIN

0002

AA

1.00

JB

__________________

__________________

Removal of Oak Tree #1

0002

AB

1.00

JB

__________________

__________________

Removal of Oak Tree #2

0002

AC

1.00

JB

__________________

__________________

Removal of Oak Tree #3

0002

AD

1.00

JB

__________________

__________________

Removal of Oak Tree #4

0002

AE

1.00

JB

__________________

__________________

Removal of Oak Tree #5

0002

AF

1.00

JB

__________________

__________________

Removal of Oak Tree #6

0002

AG

1.00

JB

__________________

__________________

Removal of Oak Tree #7

0003

0.00

__________________

__________________

Planting of New Oak Tree. To include labor and materials necessary to plant the associated oak tree. This includes the purchase of the replacement oak tree. Mobilization is excluded from this CLIN.

0003

AA

1.00

JB

__________________

__________________

Replanting of New Oak Tree in Place of Oak Tree #1

0003

AB

1.00

JB

__________________

__________________

Replanting of New Oak Tree in Place of Oak Tree #2

0003

AC

1.00

JB

__________________

__________________

Replanting of New Oak Tree in Place of Oak Tree #3

0003

AD

1.00

JB

__________________

__________________

Replanting of New Oak Tree in Place of Oak Tree #4

0003

AE

1.00

JB

__________________

__________________

Replanting of New Oak Tree in Place of Oak Tree #5

0003

AF

1.00

JB

__________________

__________________

Replanting of New Oak Tree in Place of Oak Tree #6

0003

AG

1.00

JB

__________________

__________________

Replanting of New Oak Tree in Place of Oak Tree #7

0004

0.00

__________________

__________________

Mobilization for Removal. Includes preparation costs and mobilization fees associated with execution. Include permitting, street closures, etc.

0004

AA

1.00

JB

__________________

__________________

Mobilization for Removal of quantity 2 trees or less

0004

AB

1.00

JB

__________________

__________________

Mobilization for Removal of quantity 3 to 5 trees

0004

AC

1.00

JB

__________________

__________________

Mobilization for Removal of  quantity 6 to 7 trees

0005

0.00

__________________

__________________

Mobilizations for Planting New Oak Trees. Includes preparation costs and mobilization fees associated with execution. Include permitting, street closures, etc.

0005

AA

1.00

JB

__________________

__________________

Mobilization for Planting quantity 2 trees or less

0005

AB

1.00

JB

__________________

__________________

Mobilization for Planting quantity 3 to 5 trees

0005

AC

1.00

JB

__________________

__________________

Mobilization for Planting quantity 6 to 7 trees

GRAND TOTAL

__________________

BPA INTRODUCTION

In the spirit of the Federal Acquisition Streamlining Act, the Department of Veterans Affairs (DVA) and TBD hereby enter into a cooperative agreement, otherwise referred to as a Blanket Purchase Agreement (BPA), to further reduce the administrative costs of acquiring services.

The agreement details all services with accompanying prices and descriptions, which may be ordered under this BPA.

All orders placed against this BPA are subject to the terms and conditions of all the clauses and provisions in full text or incorporated by reference in this document.

TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

ORDER FORMAT

Orders will be placed against this BPA via e-mail, Electronic Data Interchange (EDI), FAX, or in hardcopy format. Each individual BPA Order will describe the tasks, services and deliverables required.

AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $50,000.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of the Agreement is set at $150,000.00 over the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

Attachment 2: Combined Synopsis/Solicitation

The full text of FAR provisions or clauses may be accessed electronically at http://www.acquisition.gov/comp/far/index.html (FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items OCT 2018

FAR 52.212-3, Offerors Representations and Certifications Commercial Items OCT 2018

52.204-7, System for Award Management OCT 2018

52.204-16, Commercial and Government Entity Code Reporting JUL 2016

52.209-7, Information Regarding Responsibility Matters OCT 2018

852.209-70, Organizational Conflicts of Interest JAN 2008

852.270-1, Representatives of Contracting Officers JAN 2008

*Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders OCT 2018

52.204-9, Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13, System for Award Management Maintenance OCT 2018

52.204-18, Commercial and Government Entity Code Maintenance JUL 2016

52.232-40, Providing Accelerated Payments to Small Business Subcontractors DEC 2013

852.203-70, Commercial Advertising MAY 2008

852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-aside JUL 2019

The following subparagraphs of FAR 52.212-5 are applicable:

(4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109 282) (31 U.S.C. 6101 note).

(8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note). (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2019) (15 U.S.C. 657f).

(21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).

(22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2020) (15 U.S.C 632(a)(2)).

(27) 52.222-3, Convict Labor (June 2003) (E.O. 11755). (28)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).

(29) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(30)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).

(32)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

(35)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).

(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

(51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(57) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).

(C)(2) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(C)(3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

(C) (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(C) (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a Single Award Blanket Purchase Agreement as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Aaron Angstadt, aaron.angstadt@va.gov.

INSTRUCTIONS TO OFFERORS

This acquisition is being procured using Simplified Acquisition Procedures under the authority of FAR Part 13 procedures. This solicitation is 100% SDVOSB Set-Aside. which includes all CLIN items being requested in the solicitation. The Government intends to solicit this requirement and award a subsequent contract without discussions, clarifications, or negotiations. However, if necessary, the Government will seek clarification and additional information for offers that are submitted from any eligible offeror. Offerors are encouraged to provide their best offer initially because the opportunity to enter into discussions or to provide a better offer at a later time will not be possible. The Government intends to award to the offeror whose offer represents the best value to the government after consideration of all technical and price factors. FAR Part 52.212-2, Evaluation - Commercial Items: does not apply to this solicitation. Pursuant to FAR subpart 13.106-2, the Government will award a Firm-Fixed Price Blanket Purchase Agreement (BPA) to a single successful offeror/contractor whose offer/quote in response to this solicitation will be most advantageous to the Government. Award will be made to the lowest priced offeror that meets or exceeds ALL requirements of this solicitation and the Statement of Work (SOW).

OFFER SUBMISSION GUIDANCE:

Offer Submission Guidance: Offers shall be submitted via e-mail only to Aaron Angstadt, aaron.angstadt@va.gov. Offers shall be submitted on or before the close date/time as specified in this solicitation. Offers are due no later than Friday, July 3, 2020, by 3:00 p.m. CDT (New Orleans, LA). Any contractor submissions or requests for information about this RFQ received after the closing date and time of this solicitation (for any reason) are late and shall not be considered. It is unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the close date with their best offer.

Solicitation Questions: Questions about this solicitation shall be accepted up until Friday, June 26, 2020, by 3:00 p.m. CDT (New Orleans, LA). Questions shall be submitted via e-mail only Aaron Angstadt, aaron.angstadt@va.gov. No additional questions or requests for information/clarification shall be accepted after that time. Questions/answers will be posted via an amendment to this solicitation. It is the responsibility of the contractor to monitor Beta.SAM for any and all amendments to this solicitation. Questions shall only be accepted from those parties who are an interested party to this solicitation.

INSTRUCTIONS FOR OFFER PREPARATION AND SUBMISSION

Offerors shall submit their offer in two volumes as detailed in this section of the solicitation. All offers shall conform to the solicitation provisions and be prepared in accordance with this section. Offers shall be clearly and concisely written as well as neat, indexed (cross indexed as appropriate) and be logically assembled. All pages shall be appropriately numbered, and the font chosen should be easily readable. Each volume will be separated by section and will include a Table of Contents identifying each section.

OVERALL ARRANGEMENT OF OFFERS

Volume 1 will contain responses to Technical Capability evaluation criteria. Technical Capability is comprised of the following factors: A. Relevant Experience, B. Personnel Qualifications, Capabilities, and Certifications, and C. Schedule. This volume will be clearly marked on the outside and on the cover page with the Offeror s name, the solicitation number, and the title Technical Proposal. Such input/feedback is necessary to ensure that potential offerors are specifically addressing the specific requirements of this solicitation and the SOW in relation to their relevant qualifications and related experience to this requirement. Volume 1 must not contain any pricing information.

Volume 2 will contain the information required under the price factors listed below. This volume will be clearly marked on the outside and on the cover page with the Offeror s name, the solicitation number, and the title Price Proposal .

a) Pricing shall be entered as required on the pricing schedule and totaled at the bottom of the pricing schedule.

VOLUME 1 TECHNICAL Volume

Technical Capability Offerors shall submit documentation to prove their capability to perform the services described in the SOW. Offerors should address all aspects of the statement of work in sufficient detail to show a complete understanding of the requirement and a well-formed plan to execute the tasks required. The offeror s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to. Relevant experience is defined as experience that is the same as, related to and/or or is similar to the current need requirement.

The Offeror shall submit the following as part of Volume I:

Factor A: Experience:

The offeror s proposal shall contain information demonstrating the relevance of the Offeror's experience as it relates to the SOW, in order to accomplish tasks/deliverables.

Factor B: Personnel Qualifications, Capabilities, and Certifications

The personnel required for the successful execution of this requirement are identified in the SOW. Offerors shall include as part of their submission a description of the skills, abilities, knowledge, and certifications of the personnel who will be responsible for carrying out tasks. Documentation which includes (but is not limited to) resumes, certifications, credentials, and education documents should be submitted that verifies the relevant experience, education, and knowledge of these individuals. Individuals shall demonstrate experience in projects of similar scope, nature, and duration, with examples if available. Personnel who will be provided to execute this requirement shall be available at the appropriate times and durations.

Factor C: Schedule

Offerors shall submit documentation to prove their ability to meet the performance schedule as defined in the SOW. Offerors shall be specific on their plan to ensure timely performance of all required tasks within the appropriate/necessary time windows that are outlined in the SOW. The Offeror's proposal shall demonstrate the Offeror's understanding of the requirements and describe how the Offeror proposes to meet anticipated/projected dates when completing these tasks. A projected schedule which indicates the ability to successfully complete tasks/deliverable (within the appropriate time windows) should be included.

VOLUME 2 PRICE Volume

Price Offeror shall include in this section the following items:

a) Pricing entered as required on the pricing schedule and totaled at the bottom of the pricing schedule.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Evaluation Criteria

Lowest Price Technically Acceptable

Basis of Award:

A Lowest Priced Technically Acceptable procurement is being conducted. As such, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factor. Past Performance history will be considered for responsibility determination purposes only (FAR 9.104-1(c). The evaluation factors are as follows:

Factor 1-Price

Factor 2-Technical

Under the technical factor, each offeror s responses will be evaluated on a pass/fail basis or acceptable/unacceptable basis. This determination will be based on the offeror demonstrating in its proposal a technical solution that minimally meets the technical requirements specified in the Solicitation s Statement of Work.

Price will be evaluated for fairness and reasonableness.

Factor 1 PRICE: Prices will be evaluated on the basis of price fairness and reasonableness.

Factor 2 TECHNICAL CAPABILITIES/APPROACH: Offerors must submit relevant information demonstrating technical capability to satisfactorily perform the following requirement as expressed in the Statement of Work in the Solicitation.

Point of Contact

Aaron Angstadt

1515 Poydras St, suite 1100, New Orleans 70112

Aaron.angstadt@va.gov