Site visit tree removal.docx

Site Visit Information A site visit is being added to this solicitation per the request of the end user/requestor. This site visit is being added for the benefit of all offerors and is not being included/added to accommodate any one offeror for this requirement. The date/time for this site visit was chosen at random and is solely based on site availability and the availability of the facility personnel who will be conducting this site visit. It is recommended (but not required) that all interested and eligible offerors attend this site visit. Generally speaking, site visits can be beneficial to potential offerors. Therefore, offerors are encouraged to take advantage of this site visit opportunity.

Purpose: The overall purpose and scope of this requirement remains the same. A site visit will be conducted in order to give interested offerors an opportunity to visually survey the area where work is to be performed so that they can better familiarize themselves with the requirements when preparing and submitting their offer in response to this solicitation.

Scope: This site visit is for viewing purposes only and is intended to give potential offerors a “first hand” look of the locations of the trees, the site itself, and the environment in which future services will be conducted. Attendees should not expect a “hands on” experience. During the course/conduct of the site visit vendor questions will not be answered or addressed. As all questions must be submitted in writing site visit attendees are strongly encouraged to write down their questions and then submit these questions via email immediately following the site visit to the contracting offer or their designee who will be present. All vendor questions about the site visit shall be submitted on or before June 19th in accordance with the instructions listed in the Offer Submission Guidance section of the solicitation. The terms and conditions of this solicitation (to include Statement of Work requirements) will remain the same despite an offeror’s inability or unwillingness to attend this site visit when scheduled. An alternate site visit date or an additional site visit opportunity shall not be provided to offerors who can’t/don’t attend the single site visit that is planned for this requirement. Minutes, records, or proceedings to include “I couldn’t attend, what did I miss?” type of information shall also not be provided to any offeror once the site visit has been concluded.

Date: The site visit will be conducted on Wednesday, June 24th, 2020.

Location: The location of the site visit is as follows: Southeast Louisiana Veterans Healthcare System, 2400 Canal Street, New Orleans, LA 70119.

Time: The site visit will begin at 9:00 a.m. Central Time.

Duration: The site visit is expected to last on or about two (2) hours from 9:00 a.m. (start time) to 11:00 a.m. (end time).

Contractor Meeting Point: On the day of the site visit contractors shall meet at the following location (i.e. the rallying point). The rallying point is located at 2400 Canal Street, New Orleans, LA 70119, 1st floor of the patient garage elevator area inside the facility.

It is recommended that attendees be punctual and arrive 20 to 30 minutes prior to the start time to allow for unexpected delays or occurrences. The site visit is expected to start on time and when scheduled. Special accommodations will not be made for late attendees to include waiting for potential attendees to arrive at the rallying point.

Parking: Parking for site attendees is not guaranteed and may or may not be available depending on mission requirements (patient volume) and/or site availability. Site attendees may park in the following areas:

patient parking garage located at Galvez Street. While it is expected that parking will be available, free/no cost parking is not guaranteed and parking fees incurred by site attendees will not be reimbursed.

Site Access (Contractor Responsibilities): Access to the medical facility (to include access to site visit areas) is restricted and is only open to authorized personnel. As the medical facility is not a public building with open and unrestricted access arrangements must be made by site visit coordinators in advance so that proposed attendees can be granted the appropriate accesses to the facility and site areas. Interested contractors who wish to attend the site visit shall provide a by name of list of their attendees to Aaron Angstadt, aaron.angstadt@va.gov, no later than Friday, June 19th by 3:00 p.m. (CDT) to ensure that such access is granted.

Uniform: The site visit will be conducted outdoors. Formal, semi-formal, business attire and business casual dress is not recommended. While it is not anticipated that attendees will “get dirty” during their participation in the site visit an appropriate attire should be chosen.

Personal Protective Equipment (PPE): Personal Protective Equipment (PPE) is mandatory for this site visit. The following Personal Protective Equipment (PPE) shall be worn while the site visit is in progress and/or while on the facility property. All attendees are required to wear a mask or face covering, submit to a temperature check, and a Covid-19 health questionnaire. If you do not have a mask one will be provided.

Additional Information: For additional information or clarification regarding this site visit please contact Aaron Angstadt, by e-mail aaron.angstadt@va.gov. Only questions about the site visit will be answered. Questions about the solicitation or questions that arise during or after the site visit has been completed shall be submitted in accordance with submittal instructions and due dates that have been provided in the solicitation.