Request for Proposal number PR15659667 – U. S. National Day Venue
Closed Solicitation Posted
- Solicitation number
- PR15659667
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Dubai Dubayy 12177 United Arab Emirates
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is requesting proposals for venue and catering services to support a National Day event at the U.S. Consulate in Dubai. The solicitation seeks a four- or five-star hotel venue capable of accommodating 1,000-1,500 guests in a cocktail-style setup, with specific requirements including American cuisine canapés, LED screens, ambient lighting, a red carpet, security provisions, and comprehensive event support services. Eligible vendors must possess a UAE trade license specifying "hotel" in approved trading activities and be located within 20 kilometers of the U.S. Consulate. The U.S. Government will award the contract to the responsible offeror submitting the lowest acceptable price based on initial proposals, though discussions may be held with companies in the competitive range if necessary. The deadline for submitting questions is 4:00 PM UAE time on November 8, 2025, and proposals must be received by 10:00 AM UAE time on November 20, 2025, with all submissions required via email only.
This solicitation contains no set-aside designations, and no incumbent contractor or award value is specified in the available documentation. The event is scheduled for February 12, 2026, between 8:00 PM and midnight, with the venue must providing accommodations for 1,000-1,500 guests in a cocktail configuration along with breakout rooms and a Majlis area for VIPs. Key numerical requirements include 1,300 square meters of minimum indoor air-conditioned space, 800 parking spaces, three LED screens, and 50 high cocktail tables. Vendors must comply with NDAA 889 compliance requirements prohibiting the use of telecommunications equipment or services from Huawei, ZTE, Hikvision, Hytera, and Dahua. The place of performance is Dubai, United Arab Emirates, with all proposals requiring completion of SF-1449, pricing documentation, representations and certifications, SAM registration details, and technical proposals including floor plans.
Notice text
2 versions
Update #2 · Latest ·
Dear Prospective Quoter:
Subject: Request for Proposal number PR15659667 – U.S. National Day Venue
Enclosed is a Request for Proposal (RFP) for venue and catering services in support of U.S. Consulate National Day event to be scheduled on any one of the following dates 10, 11 and 12th Feb 2026, in line with the attached scope of work. If you would like to submit proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible offeror submitting an acceptable offer at the lowest price. We intend to award a contract/purchase orderbased on initial Proposal, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Details of SAM registration
We encourage offerors to be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Should you be interested, please submit a quote with your best, lowest, and final prices along with the required documentation as described in the RFP by email at DubaiGSOProcurement@state.gov and copy HajeerHM@state.gov marking the subject line
"Proposal Enclosed – Solicitation No.: PR15659667”
The deadline for receipt of proposals is on or before 10:00 AM (UAE time) 20th November2025. No Proposal will be accepted after this time. Hard copies of proposals shall not be accepted.
The deadline for receipt of any questions is 04.00 PM (UAE time) 08 November 2025. Please email your questions to DubaiGSOProcurement@state.gov.
PLEASE SEE ATTACHED AMENDMENT TO SOLICITATION. The date of eventis limited to 12 February 2026.
Update #1 ·
Dear Prospective Quoter:
Subject: Request for Proposal number PR15659667 – U.S. National Day Venue
Enclosed is a Request for Proposal (RFP) for venue and catering services in support of U.S. Consulate National Day event to be scheduled on any one of the following dates 10, 11 and 12th Feb 2026, in line with the attached scope of work. If you would like to submit proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible offeror submitting an acceptable offer at the lowest price. We intend to award a contract/purchase orderbased on initial Proposal, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Details of SAM registration
We encourage offerors to be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Should you be interested, please submit a quote with your best, lowest, and final prices along with the required documentation as described in the RFP by email at DubaiGSOProcurement@state.gov and copy HajeerHM@state.gov marking the subject line
"Proposal Enclosed – Solicitation No.: PR15659667”
The deadline for receipt of proposals is on or before 10:00 AM (UAE time) 20th November2025. No Proposal will be accepted after this time. Hard copies of proposals shall not be accepted.
The deadline for receipt of any questions is 04.00 PM (UAE time) 08 November 2025. Please email your questions to DubaiGSOProcurement@state.gov.
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