Venue_Compliance_Checklist.pdf

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Request for Proposal number PR15659667 – U. S. National Day Venue
Solicitation number
PR15659667
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This document is a Venue Compliance Checklist for an event to be held on 12th February 2026 in Dubai. The checklist outlines 20 specific requirements for potential bidders, focusing on venue characteristics and event support capabilities. Key requirements include a four or five-star hotel venue with a minimum of 1,300 sqm indoor air-conditioned space, 150 sqm pre-event space, two breakout rooms, a Majlis with 30-guest seating, 50 high cocktail tables, 800 parking spaces, and a dedicated VVIP parking area. Additional specifications include providing 3 LED screens, a red carpet, valet parking attendants, centrepieces, stanchions, security access, complimentary food tasting, and waived corkage charges for alcohol and wine. Bidders must also have a UAE trade license specifying "hotel" in its approved trading activities and be able to provide qualified electrical, light, and sound engineers for the event.

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File Type Posted
AMENDMENT OF SOLICITATION.pdf PDF
SOLICITATION PR15659667 _ NATIONAL DAY VENUE.pdf PDF
NDAA 889 Compliance Requirement (002).pdf PDF

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Venue Compliance Checklist # Checklist Item Yes / No Remarks 1 Is the proposed venue a four or five star hotel in Dubai?

☐ Yes ☐ No

2 Is the proposed venue available for the 12th February 2026?

☐ Yes ☐ No

3 Does the bidder have a trade license issued in UAE that specifies “hotel” in its approved trading activity?

☐ Yes ☐ No

4 Does the proposed venue have an indoor air-conditioned space of a minimum of 1300 sqm and a minimum of 150 sqm of pre-event space?

☐ Yes ☐ No

5 Has the layout of the ballroom and venue been included in the proposal?

☐ Yes ☐ No

6 Is the bidder able to provide 3 LED screens in line with the Scope of Work?

☐ Yes ☐ No

7 Does the venue have two breakout rooms on the same level as the ballroom?

☐ Yes ☐ No

8 Is a Majlis available with seating capacity for a minimum of 30 guests?

☐ Yes ☐ No

9 Does the venue have 50 high cocktail tables of the same size and design?

☐ Yes ☐ No

10 Does the venue have a dedicated access area?

☐ Yes ☐ No

11 Is the contractor able to provide qualified and experienced electrical/light/sound engineers during the event?

☐ Yes ☐ No

12 Does the venue have a red carpet at least 10 metres long?

☐ Yes ☐ No

13 Is the bidder able to provide centrepieces for the cocktail tables?

☐ Yes ☐ No

14 Is the bidder able to provide a minimum of 30 valet parking attendants dedicated to this event?

☐ Yes ☐ No

15 Does the venue have a minimum of 800 parking spaces, including self-parking facilities?

☐ Yes ☐ No

16 Does the venue have a dedicated parking space for VVIPs?

☐ Yes ☐ No

17 Is the bidder able to provide 50 stanchions and privacy screens as needed?

☐ Yes ☐ No

18 Is the bidder able to provide access to CCTV/Hotel security control center to the Consulate Security team and Dubai Police?

☐ Yes ☐ No

19 Is the bidder able to provide two rounds of complimentary food tasting?

☐ Yes ☐ No

20 Is the bidder able to waive corkage charges for alcohol and wine?

☐ Yes ☐ No

Venue Compliance Checklist

File details come from the government source that posted it. Updated .