Replace Louvered Air Vent with Exhaust Fan Building 14 - Secondary Storage

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6 and is being conducted in conjunction according to FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information in this notice.  This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. 

The solicitation number is 12405B24Q0405 and solicitation is issued as a Request for Quotation (RFQ).  This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2024-05.

This RFQ is issued as a Total Small Business Set-Aside.  The associated North American Industry Classification System (NAICS) Code is 238220 - Plumbing, Heating, and Air-Conditioning Contractors.  The Small Business Size Standard is $19.0MM. 

Background.  Recently the Southeastern Fruit & Tree Nut Research Laboratory (SEFTNRL), Byron, GA location constructed a 20' x 40' clean room to house new Pecan Nut Cracking and Sheller equipment. Due to research protocol for pecan nut processing this room must be free of contaminants as possible. To increase the capabilities of this requirement the louvered air vent must be replaced by an exhaust fan.

The USDA, ARS, SEA, Fruit & Tree Nut Research Laboratory, Bryon, GA location has a requirement for the following.

• Contractor must provide all equipment, materials, and labor to remove and dispose of a 46” x 56” louvered air vent and replace with an equivalent sized exhaust fan.
• Contractor must reframe opening to securely house the exhaust fan and seal.
• Contractor must run electrical wiring and conduit from breaker box to the newly installed exhaust fan, to include an off/on switch.  

All work must be performed in accordance with attached Statement of Work (SOW).

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quotation. Registration is free and registration can be completed online at www.sam.gov/portal/public/SAM.

Questions.   All questions pertaining to this solicitation must be in writing.  All questions will be addressed by email only.  Submit questions referencing solicitation number 12405B24Q0405 electronically via email to monte.jordan@usda.gov.  Questions are due on or before August 8, 2024, not later than 3:00 p.m. Central Time (CT).  Telephone inquiries will not be accepted.

Quotation Submission.  Quotation referencing solicitation number 12405B24Q0405 must be submitted electronically via email to monte.jordan@usda.gov by Tuesday, August 13, 2024, not later than 3:00 p.m. Central Time (CT).  No late quotations will be accepted.

Any quotations not meeting the minimum specifications and requirements outlined in the Statement of Work (SOW) will not be considered.

In order to be considered for award, Offerors shall respond by submitting One (1) electronic copy as follows:

• Fully completed and signed SF18 Offer Form original signature and date; acknowledgment of any Solicitation Amendments (if applicable); SAM UEI Number.
• Price Quotation.  Pricing shall be submitted using the Schedule of Supplies/Services within the Offer Form (SF 18); A Firm Fixed-Price quotation (on company letterhead) detailing item description, unit price per item, total price and delivery costs as well as any applicable duties, brokerage, or customs fees to fully and successfully complete the Statement of Work (SOW).

Quotation must be valid for at least 60 days after receipt of quotation. 

Items delivered FOB Destination inclusive of all costs.

Rejection of Quotation.  Failure to demonstrate compliance will be cause to reject the quotation without further discussion.  All responsible sources may submit an offer and will be considered.

Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

It is the offeror's responsibility to monitor the Government Point of Entry (GPE) (sam.gov) for information relevant to this solicitation, e.g., questions and answers, amendments, etc. Any amendments and documents related to this procurement will be available electronically at the Governmentwide Point of Entry (GPE) SAM.