Repair Services for NEXRAD Gearbox Assemblies

The National Reconditioning Center, located administratively within the National Oceanic and Atmospheric Administration’s (NOAA), National Weather Service (NWS) intends to purchase repair services for a quantity of five (5) NEXRAD Gearbox Planetary Differential Speed Reducers for the NEXRAD Radar System.  The repair services from Peerless-Winsmith Inc. located in Springville, NY 14141-1165 are used to provide logistics spares for the NEXRAD Radar System which will provide direct replacements if the existing equipment suffer a failure. 

Peerless-Winsmith Inc. has been identified as the only known source that can provide the needed repair services as specified below that will also meet the Government’s intended use. 

The requested repair services (see information below) are provided solely by Peerless-Winsmith Inc. and the only known qualified source of this service due to the proprietary nature of this product.    Any attempt to reproduce this item from a source other than Peerless-Winsmith Inc. would require that the Government re-qualify the item at considerable cost to the Government whose cost savings could not be recovered using open competition.  If the National Reconditioning Center cannot procure the needed spare assemblies, it will have a negative impact on the National Weather Service’s ability to provide replacement parts that are critical in supporting the NEXRAD system.

The requirements for the items are as follows:

Ø  Gearbox, Differential, Planetary

o   Quantity of 5

o   Peerless-Winsmith Inc.  P/n 146536-5003-3

o   Model D651229-8X0WS

o   ASN:  R400-2A1A3A3A1 

All items shall be delivered to the U.S. Department of Commerce/NOAA/National Reconditioning Center located at 14200 Merritt Rd. Grandview, MO 64030

The Government is not aware of any other vendors that can provide these specialized repair services while also meeting all of the requirements listed above.

The intended procurement is for repair services for the NEXRAD system. Government intends to acquire under the guidelines of FAR Part 13, Simplified Acquisitions Procedures and FAR Part 12 Commercial Items.  The Government intends to solicit and negotiate with the only known source (Peerless-Winsmith Inc.) under the authority of FAR 13.106-1(b)(1)(i).  All proposals received prior to the proposals and there is no solicitation available at this time.  The Government reserves the right to solicit quotes based on the receipt of affirmative responses to this notice or issue a purchase order to Peerless-Winsmith Inc. whichever is determined to be more advantageous to the Government without further notice.  A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.  Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.  In order to be considered, firms must furnish detailed information concerning their capability to provide the needed repair services.  Interested firms should submit its name, address, point of contact, telephone number, and a brief statement regarding its capability to provide the replacement parts that provide the same form, fit and function as the replacement parts specified above.  Any responses that provide for repair services other than that specified must be accompanied by descriptive literature and show it meets the same form, fit and function.  Please include the name, telephone number, and point of contact for businesses or other Government agencies to which your company has previously provided the proposed replacement parts. 

Offerors may send their proposal via email only to james.d.moore@noaa.gov.  The NAICS code for this requirement is 333612. The NWS special packaging/marking requirement will be applicable.  All responsible sources may submit requested information which will be considered by the Agency.  All contractors doing business with this Contracting Office (Eastern Region Acquisition - Kansas City Division) must be registered with the System for Award Management (SAM) website.  Vendors can register with SAM at the following website https://www.sam.gov/